Human Resources Operations Specialist

alqotr; As Sudiyah; On-site; OMR 15,000 - 22,000; Full time

Job summary

alqotr is seeking an HR Operations Specialist to manage daily HR operations, ensuring accurate employee data and compliance with internal policies and Saudi laws. The role covers onboarding through offboarding, contracts, records, attendance, leaves, and government platform transactions.

The position requires coordination with multiple departments and government entities, delivering timely reports to HR management while maintaining data confidentiality and integrity.

Qualifications

• > 3-4 years of experience in HR Operations, including Saudi government platforms.
• > Strong knowledge of employee lifecycle processes and HR policies.
• > Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Manage daily HR operations with accuracy and efficiency.

Skills

HR Operations

Onboarding & offboarding

GOSI & Muqeem & Qiwa

Mudad & Nitaqat knowledge

Data analysis & reporting

MS Excel

Arabic & English communication

Labor law knowledge (Saudi)

Attention to detail

Time management

Education

Bachelor's degree in HR/Business

Tools

Microsoft Office

Job description

We are looking for an HR Operations Specialist to manage, execute, and monitor daily HR operations, ensuring accuracy of employee data and compliance with internal policies, procedures, and applicable laws and regulations in Saudi Arabia.

The role will be responsible for managing the employee lifecycle from onboarding through offboarding, including employee contracts, personnel files, employee data, leave, attendance, social insurance, and other HR-related services. The position will also oversee relevant government platforms, ensure company and employee information is accurate and up to date, complete required transactions and processes in a timely manner, and provide the necessary support and reports to HR management and senior management.

Key Responsibilities

• Manage and execute daily HR operations, ensuring efficiency and accuracy.
• Manage the employee lifecycle from recruitment and onboarding through offboarding.
• Prepare and monitor employee contracts and maintain accurate and up-to-date personnel records.
• Ensure employee data is accurate, complete, and properly maintained across HR systems and platforms.
• Monitor attendance and leave records and ensure all related information is accurately updated.
• Support payroll processes by providing and reviewing employee data, attendance, leave records, and other relevant changes.
• Manage and monitor employee transactions related to GOSI and other relevant government HR services.
• Manage and monitor company accounts and data across government platforms related to HR operations.
• Monitor compliance with applicable labor laws and regulations and proactively work to prevent violations and penalties.
• Monitor company classification, Saudization requirements, and relevant employment support programs.
• Follow up on government applications, objections, amendments, corrections, cancellations, and other requests until closure.
• Monitor notifications, alerts, application statuses, and data across relevant government platforms.
• Coordinate with employees, internal departments, government entities, and support channels to resolve HR-related inquiries and issues.
• Maintain the confidentiality of employee data, HR information, and related documents.
• Prepare periodic reports related to HR operations, employee data, and compliance.
• Provide timely updates and recommendations to HR management and senior management.
• Contribute to the development and continuous improvement of HR processes and procedures to enhance operational efficiency.

Qualifications & Skills

• Bachelor's degree in human resources, Business Administration, or a related field.
• 3-4 years of experience in HR Operations, preferably including experience with Saudi government platforms and HR-related government services.
• Good knowledge of HR operations and the employee lifecycle.
• Good knowledge of applicable Saudi labor laws and regulations.
• Good knowledge of Qiwa, Mudad, GOSI, Muqeem, Hadaf, and Nitaqat.
• Strong follow-up, organizational, communication, and problem-solving skills.
• Strong ability to analyze data and prepare reports.
• High attention to detail and the ability to manage multiple tasks and meet deadlines.
• Ability to handle employee data and sensitive information with confidentiality and professionalism.
• Proficiency in Microsoft Office, particularly Excel.
• Good communication skills in both Arabic and English.