HR&Admin Coordinator

AimGulf; Muscat; In loco; OMR 12.000 - 18.000; Tempo pieno

Descrizione del lavoro

AimGulf seeks an experienced HR & Admin Coordinator to support a major LNG project in Muscat, Oman. You will drive recruitment coordination, maintain HR trackers, manage documents, ensure compliance and support onboarding for site access.

Ideal candidates have 5–10 years in HR administration or personnel management, with strong Excel and Office skills and a high level of organization and confidentiality. Fluency in English is required.

Competenze

• 5–10 years of HR administration or recruitment coordination experience.
• Experience in Oil & Gas, energy, engineering or project-based industry is an advantage.

Mansioni

• Coordinate recruitment and Call for Tender (CFT) activities, including issuing and tracking requests, circulating CVs, arranging interviews, consolidating feedback, supporting contract preparation and coordinating candidate mobilization.
• Maintain and regularly update HR trackers and records, including organization charts, recruitment status, contracts, job descriptions and mobilization/demobilization plans.
• Collect, verify, coordinate signatures and securely maintain HR and project-related documents, including manpower requests, purchase orders, mobilization/demobilization requests, monthly activity reports and service interruption requests.
• Maintain HR templates and forms and assist with HR statistics, dashboards, presentations and routine reports.
• Coordinate employee onboarding arrangements, including IT access, identification badges and site access.
• Collect assignment and mission-related documents and liaise with HR teams and relevant stakeholders regarding logistics and immigration administration.
• Monitor personnel training requirements and completion status in coordination with relevant teams.
• Collect, organize and maintain technical and commercial proposals from Temporary Assistance Services (TAS) agencies and support related purchase order administration.
• Monitor the validity of personnel HSE requirements, including medical fitness certificates and mandatory training, and highlight missing or expiring documents.
• Maintain confidentiality of employee and candidate information and elevate any issues or delays to the HR team.

Conoscenze

MS Excel

HR trackers

Reporting

Data management

Organizational skills

Time management

Communication

Confidentiality

Independent work

Formazione

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Strumenti

Microsoft Excel

Microsoft Office

Descrizione del lavoro

We are looking for an experienced HR & Admin Coordinator to join our team in Muscat, Oman, supporting a major LNG project. The successful candidate will provide day-to-day HR and administrative support, with a particular focus on recruitment coordination, personnel mobilization, document control, HR reporting and compliance monitoring.

Key Responsibilities:

• Coordinate recruitment and Call for Tender (CFT) activities, including issuing and tracking requests, circulating CVs, arranging interviews, consolidating feedback, supporting contract preparation and coordinating candidate mobilization.
• Maintain and regularly update HR trackers and records, including organization charts, recruitment status, contracts, job descriptions and mobilization/demobilization plans.
• Collect, verify, coordinate signatures and securely maintain HR and project-related documents, including manpower requests, purchase orders, mobilization/demobilization requests, monthly activity reports and service interruption requests.
• Maintain HR templates and forms and assist with HR statistics, dashboards, presentations and routine reports.
• Coordinate employee onboarding arrangements, including IT access, identification badges and site access.
• Collect assignment and mission-related documents and liaise with HR teams and relevant stakeholders regarding logistics and immigration administration.
• Monitor personnel training requirements and completion status in coordination with relevant teams.
• Collect, organize and maintain technical and commercial proposals from Temporary Assistance Services (TAS) agencies and support related purchase order administration.
• Monitor the validity of personnel HSE requirements, including medical fitness certificates and mandatory training, and highlight missing or expiring documents.
• Maintain confidentiality of employee and candidate information and elevate any issues or delays to the HR team.

Experience Required:

• 5–10 years of relevant experience in HR administration, recruitment coordination or personnel management.
• Experience in the Oil & Gas, energy, engineering or project-based industry is an advantage.

Education Qualifications:

Bachelor’s degree in Human Resources, Business Administration or a related discipline.

Skills Required:

• Strong proficiency in Microsoft Excel, HR trackers, reporting and data management.
• Good working knowledge of Microsoft Office applications.
• Strong organizational, coordination and time-management skills.
• High attention to detail and ability to manage competing deadlines.
• Ability to work independently within established procedures.
• Strong communication and stakeholder coordination skills.
• High level of professionalism and confidentiality.

Languages:

Excellent written and spoken English.

Employment / Job Type:

Contract

Nationality:

Any Nationality

About the Company:

An international recruitment specialist supplying skilled professionals to the energy, engineering, construction, life sciences and technology sectors. It provides contract, permanent and managed workforce solutions, supported by offices across Europe, the Americas, Asia Pacific and the Middle East. The group also handles mobilisation, compliance and payroll for project workforces.

Company Industry:

Oil & Gas / Energy

Department / Functional Area:

HR

Closing Date:

Not mentioned (apply as soon as possible)