HQ & External Affairs Executive Coordinator

gu-recruitment; Muscat; On-site; OMR 12,000 - 18,000; Full time

Job summary

COMPANY HQ seeks an organized HQ Coordinator to oversee headquarters administration, external affairs and governance support. You will aid the Director of Operations, coordinate between the Board, staff, volunteers and partners, and help ensure timely follow-up on actions and programs.

Role involves preparing professional Arabic and English correspondence, maintaining records, and supporting events, TNVR, rescue and education projects as part of a dynamic NGO team.

Qualifications

• 3-5 years' relevant professional experience
• experience in administration, executive coordination, office management, project coordination or stakeholder relations
• excellent spoken and written Arabic and English
• strong organizational and communication skills
• excellent attention to detail
• ability to manage multiple priorities simultaneously
• a diploma, degree or relevant professional qualification
• Animal-welfare or NGO experience is desirable but not required

Responsibilities

• HQ & Administration: Manage correspondence, calendars, meetings, visitors, records and general office coordination.
• Director, Board & Governance Support: Prepare reports, presentations, agendas, documentation and follow-up; assist with meetings, minutes and action tracking.
• Internal Coordination: Act as central point between Director of Operations, Board, employees, volunteers, project leads and members; ensure deadlines are clear and followed up.
• External Affairs: Coordinate communication and meetings with government authorities, municipalities, veterinary clinics, schools, universities, companies, sponsors and embassies; prepare Arabic and English correspondence.
• Membership, Volunteers & Projects: Support membership administration and communications; maintain volunteer records; support projects including TNVR, rescue, education, fundraising and events.
• Hotline & Case Support: Assist with logging, routing and follow-up of animal welfare cases and veterinary referrals as the hotline develops.
• Events & Field Support: Help organize meetings, workshops, campaigns, school activities and fundraising events; attend veterinary clinics and field activities when required.

Skills

Arabic

English

Microsoft Office

Education

Diploma or Degree in relevant field

Tools

Microsoft Office

Job description

COMPANY HQ seeks an organized HQ Coordinator to oversee headquarters administration, external affairs and governance support. You will aid the Director of Operations, coordinate between the Board, staff, volunteers and partners, and help ensure timely follow-up on actions and programs.

Role involves preparing professional Arabic and English correspondence, maintaining records, and supporting events, TNVR, rescue and education projects as part of a dynamic NGO team.