Corporate Administration & Coordination Lead

Wefaaq; Muscat; On-site; OMR 6,000 - 9,600; Full time

Job summary

Wefaaq is seeking a Corporate Support Officer to provide professional administrative and operational support to management and departments in Muscat. The role focuses on coordinating between departments, maintaining corporate records, preparing documents, and ensuring timely follow-up on tasks and approvals.

Ideal candidates have strong organizational skills, confidentiality, and the ability to handle multiple priorities.

Qualifications

• Fresh graduates with a bachelor's degree in Business Administration, Management or related field.
• Strong organizational and coordination skills with ability to manage multiple priorities.
• Excellent written and verbal communication in English and Arabic.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience using ERP or business management systems such as Odoo is preferred.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Professional communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong follow-up, problem-solving, and time-management skills.
• Ability to work independently while coordinating effectively with different departments.

Responsibilities

• Provide day-to-day corporate and administrative support to management and departments.
• Coordinate and follow up on tasks, requests, approvals, and pending matters across departments.
• Prepare, organize, and maintain official correspondence, reports, forms, records, and corporate documents.
• Coordinate meetings, prepare agendas and required documents, record action points, and follow up on agreed actions.
• Assist management with preparing presentations, reports, summaries, and other business documents when required.
• Coordinate communication and documentation with external parties, suppliers, consultants, and relevant government entities.
• Maintain organized and up-to-date corporate records and ensure documents are properly filed and accessible.
• Follow up on licenses, registrations, contracts, renewals, and other corporate requirements and ensure deadlines are monitored.
• Support internal administrative processes and ensure that required approvals and documentation are completed in accordance with company policies.
• Assist in preparing and tracking purchase requests, service requests, and other administrative requirements in coordination with the relevant departments.
• Maintain confidentiality of company, employee, client, and business information.
• Identify administrative or coordination gaps and recommend practical improvements to improve efficiency.
• Monitor assigned tasks and deadlines and provide timely updates to management.

Skills

Organization

Confidentiality

Attention to detail

Multitasking

Communication skills

Bilingual English/Arabic

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Odoo ERP

Job description

Wefaaq is seeking a Corporate Support Officer to provide professional administrative and operational support to management and departments in Muscat. The role focuses on coordinating between departments, maintaining corporate records, preparing documents, and ensuring timely follow-up on tasks and approvals.

Ideal candidates have strong organizational skills, confidentiality, and the ability to handle multiple priorities.