Construction Administration & Documentation Specialist

Pure planet; Muscat; On-site; OMR 11,000 - 22,000; Full time

Job summary

Pure planet is seeking an experienced Administrator to provide administrative and operational support for our Muscat office and ongoing construction projects. You will manage documentation, coordinate with project teams, suppliers, clients, and authorities, and maintain accurate records while supporting procurement and HR activities.

The ideal candidate is highly organized, detail-oriented, and able to work in a fast-paced environment handling multiple tasks and deadlines.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Administration, or a related field.
• Minimum 3 years of administrative experience, preferably in the construction, engineering, or contracting industry.
• Experience handling construction project documentation is highly preferred.

Responsibilities

• Manage the daily administrative operations of the office.
• Handle incoming calls, emails, and official correspondence.
• Organize meetings, appointments, and prepare meeting minutes when required.
• Maintain office filing systems and company records.
• Ensure confidentiality of company documents and information.
• Prepare, organize, and maintain project files and documentation.
• Manage contracts, quotations, purchase orders, invoices, and delivery notes.
• Coordinate with Project Managers, Engineers, Site Supervisors, and subcontractors.
• Assist with onboarding documentation for new employees.
• Prepare weekly and monthly administrative reports.
• Maintain document tracking logs.

Skills

Organizational skills

Communication in English

Attention to detail

Independent worker

Microsoft Office

Education

Diploma or Bachelor's Degree in Business Administration

Office Administration related degree

Tools

Microsoft Office Suite

Job description

Pure planet is seeking an experienced Administrator to provide administrative and operational support for our Muscat office and ongoing construction projects. You will manage documentation, coordinate with project teams, suppliers, clients, and authorities, and maintain accurate records while supporting procurement and HR activities.

The ideal candidate is highly organized, detail-oriented, and able to work in a fast-paced environment handling multiple tasks and deadlines.