Workshop Administrator - Westgate

Ritchies; Auckland; On-site; NZD 52,000 - 70,000; Full time

Benefits offered by this job

Supportive team environment

Training opportunities

Full-time employment

Career development

Stable employment

Job summary

Ritchies is seeking a proactive Workshop Administrator to join our Westgate Depot in Auckland on a permanent, full-time basis. You will coordinate day-to-day workshop administration, maintain fleet and maintenance records, and ensure our systems support a safe, compliant operation.

Working closely with workshop staff, suppliers and operations, you will manage purchasing, stock control, invoice processing and the administration of workshop management systems, including VMS, to support smarter

Qualifications

• Proven administration experience
• Strong organisational and time management skills
• Confidence using computer systems and learning new software
• Data accuracy and attention to detail
• Experience processing purchases, records, or inventory information
• Strong written and verbal communication skills
• Ability to manage competing priorities and meet deadlines
• Collaborative and positive approach to teamwork
• Health and safety awareness
• Experience in a workshop, transport, fleet, or maintenance environment advantageous but not essential

Responsibilities

• Coordinate day-to-day workshop administration
• Maintain fleet and maintenance records
• Ensure systems and processes support a safe, compliant operation
• Manage purchasing, stock control and invoice processing
• Administer workshop management systems including VMS
• Support data integrity and reporting for smarter operational decisions

Tools

VMS

Job description

The Opportunity

We are looking for a Workshop Administrator to join our Westgate Depot on a permanent, full-time basis, reporting directly to the Workshop Manager.

This is a pivotal role supporting the efficient operation of our workshop and maintenance function. You'll be responsible for coordinating day-to-day workshop administration, maintaining accurate fleet and maintenance records and ensuring our systems and processes support a safe, compliant and high-performing operation.

Working closely with workshop staff, suppliers, contractors, and operational teams, you'll manage purchasing, stock control, invoice processing, fleet bookings with external providers and the administration of workshop management systems, including VMS. You'll also help ensure the integrity of maintenance data and reporting that supports smarter operational decision-making.

About Us

Ritchies is one of Aotearoa New Zealand's leading passenger transport companies, employing more than 3,000 people across the country. We provide urban, school, charter, and coach transport services that connect communities and keep New Zealand moving.

We're on an exciting journey as we continue modernising our fleet and investing in more sustainable transport solutions. Joining Ritchies means becoming part of an organisation that values innovation, safety, continuous improvement and the people who make it all happen.

About You

You're an organised and proactive administrator who thrives in a fast-paced environment. You enjoy juggling multiple priorities, maintaining accurate records, and ensuring nothing falls through the cracks.

You take pride in delivering high-quality administrative support and have a keen eye for detail. You're confident working with systems and data, enjoy improving processes, and can build positive working relationships with a wide variety of stakeholders.

Whether you already have experience in a workshop, transport, logistics, or maintenance environment, or you're keen to learn, you'll bring a willingness to get involved and support the wider team.

Your Skills

• Proven administration experience
• Strong organisational and time management skills
• Confidence using computer systems and learning new software
• Data accuracy and attention to detail
• Experience processing purchases, records, or inventory information
• Strong written and verbal communication skills
• Ability to manage competing priorities and meet deadlines
• A collaborative and positive approach to teamwork
• Health and safety awareness
• Experience in a workshop, transport, fleet, or maintenance environment is advantageous but not essential

What You Get

• Supportive and experienced team environment
• Ongoing training and development opportunities
• Stable, full-time employment with an essential New Zealand business
• Opportunity to contribute to the success of a nationally recognised transport provider
• Career development opportunities within a growing organisation

Want to Learn More? Just Ask Us.

At Ritchies, we are committed to creating a safe, inclusive and supportive workplace where our people can thrive.

As part of our recruitment process, successful candidates will be required to complete pre-employment checks, including:

• Drug and alcohol testing
• Ministry of Justice checks
• Reference checks

Candidates must be in New Zealand and have the legal right to work in New Zealand at the time of application. We will be reviewing applications as they are received, so we encourage interested candidates to apply early.