Workforce Coordinator

InterGroup; Maungakiekie-Tāmaki; On-site; NZD 65,000 - 88,000; Full time

Job summary

InterGroup in New Zealand is seeking a Workforce Coordinator to support our Operations teams with labour coordination, timesheet management and resource scheduling. This hands-on role emphasizes accuracy and cross-functional collaboration with managers, supervisors and Payroll to ensure hours are recorded correctly and resources are allocated to the right jobs.

You will reconcile timesheets, schedule rosters using Microsoft Dynamics, and maintain up-to-date labour and plant records.

Qualifications

• Experience coordinating workforce, rostering, scheduling or payroll administration.
• Strong attention to detail and comfort working with numbers.
• Good computer skills and ability to work across multiple systems.
• Experience using Microsoft Dynamics would be advantageous.

Responsibilities

• Coordinate and monitor employee and plant timesheets, ensuring hours are accurately recorded.
• Reconcile labour and plant hours across different systems and platforms, identifying and resolving discrepancies.
• Review employee hours against employment agreements and contractual requirements to help ensure employees are paid correctly.
• Coordinate scheduling and rostering of labour and plant using Microsoft Dynamics, ensuring resources are allocated to the right jobs.
• Work with operational teams and managers to follow up on missing or incorrect timesheet information.
• Maintain accurate labour, plant and resource records.
• Prepare regular reports on labour hours, plant utilisation and resource information.
• Work closely with Payroll and Operations to ensure information is accurate and processes run smoothly.
• Provide reliable workforce information to support operational planning and decision-making.

Skills

Organised

Attention to detail

Scheduling

Payroll administration

Microsoft Dynamics

Data analysis

Tools

Microsoft Dynamics

Job description

Keep our people, plant and operations running smoothly! Join one of the best People & Capability teams around!

Are you organised, good with numbers and enjoy keeping things running smoothly behind the scenes?

InterGroup is looking for a Workforce Coordinator to support our Operations teams with labour and plant coordination, timesheet management and resource scheduling.

This is a hands-on coordination role where accuracy and attention to detail are important. You'll work closely with operational managers, supervisors and Payroll to make sure hours are recorded correctly, resources are allocated effectively and our teams are where they need to be.

The Workforce Coordinator is responsible for supporting labour and plant coordination across our operations. You'll be responsible for monitoring and reconciling timesheets, checking employee hours, coordinating rosters and scheduling resources through Microsoft Dynamics. Working closely with Operations and Payroll, you'll help ensure employees are paid correctly, plant and labour hours are accurately recorded, and resources are allocated to the right jobs. This role would suit someone with strong administration, scheduling or coordination experience who enjoys working with numbers, systems and operational teams.

ABOUT THE ROLE

You'll play an important part in keeping our workforce and plant information accurate and up to date. From checking timesheets and reconciling hours through to coordinating rosters and scheduling resources, you'll help ensure our operations run as efficiently as possible.

You'll need to be comfortable working across different systems, following up with busy operational teams and identifying issues before they become bigger problems.

WHAT YOU'LL BE DOING

• Coordinate and monitor employee and plant timesheets, ensuring hours are accurately recorded.
• Reconcile labour and plant hours across different systems and platforms, identifying and resolving discrepancies.
• Review employee hours against employment agreements and contractual requirements to help ensure employees are paid correctly.
• Coordinate scheduling and rostering of labour and plant using Microsoft Dynamics, ensuring resources are allocated to the right jobs.
• Work with operational teams and managers to follow up on missing or incorrect timesheet information.
• Maintain accurate labour, plant and resource records.
• Prepare regular reports on labour hours, plant utilisation and resource information.
• Work closely with Payroll and Operations to ensure information is accurate and processes run smoothly.
• Provide reliable workforce information to support operational planning and decision-making.

WHAT WE'RE LOOKING FOR

We're looking for someone who is naturally organised, enjoys working with data and can confidently coordinate with people across different parts of the business.

• Experience in workforce coordination, rostering, scheduling, payroll administration or a similar coordination role.
• Strong attention to detail and confidence working with numbers and timesheet information.
• Good computer skills and the ability to work across multiple systems and platforms.
• Experience using Microsoft Dynamics would be advantageous.
• The ability to identify discrepancies, investigate issues and follow things through to resolution.
• Strong communication skills and confidence following up with operational managers and supervisors.
• Good time management skills and the ability to manage competing priorities.
• A practical, solutions-focused approach and the ability to work independently.

WHY JOIN INTERGROUP?

InterGroup is a New Zealand infrastructure and industrial services business delivering essential services across the country.

You'll be part of a business where operational coordination makes a real difference. This role offers the opportunity to work closely with our Operations and Payroll teams, build your understanding of workforce planning and contribute to improving how we manage our people and plant resources.

If you're someone who enjoys bringing structure, accuracy and organisation to a busy operational environment, we'd like to hear from you.