Transportation Coordinator

Tauranga City Council; Tauranga; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

5 weeks’ annual leave

Flexible hours

Career development opportunities

Job summary

Tauranga City Council is seeking an experienced Transportation Coordinator to keep the Transport team connected, organised and moving forward.

You’ll provide day-to-day administration and coordination support to the Transport management team, manage priorities and respond to inquiries from internal and external stakeholders.

Join a collaborative, proactive team offering flexible hours and opportunities for career development while delivering essential services to Tauranga.

Qualifications

• Experience in coordination, administration or executive support role.
• Strong organisational skills and high attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage deadlines, follow up actions and work independently.
• Comfort with Microsoft Office and learning new systems.
• Customer-focused approach and willingness to help.

Responsibilities

• Provide proactive administration and coordination support to the Transport management team
• Coordinate diaries, appointments, correspondence, reminders and follow-up actions
• Support planning processes including Annual Plan and Long-term Plan activities
• Respond to internal and external customer and stakeholder enquiries
• Assist with financial administration, data entry, systems and databases
• Build effective relationships across Council and with external stakeholders
• Identify opportunities to improve processes and keep work flowing smoothly

Skills

Coordination

Administration

Communication skills

Time management

Microsoft Office

Customer service

Tools

Microsoft Office Suite

Databases

Job description

Job description:

Tau ake rā te moana nei, e papaki kau ana ki te ākau tangata, kakenga waka ka mauru te tohu ki te arearenga o Mauao, he pou herenga mōu, he pou hononga mōu, kia herea ki te tika, kia herea ki te pono. Kia mau, kia ita, kia ū – haumi e, hui e, tāiki e!

Te Tūranga | About the role

Help keep our Transport team connected, organised and moving forward.

We’re looking for an experienced coordinator who enjoys bringing structure to a busy environment, building strong relationships and making things easier for the people around them.

As our Transportation Coordinator, you’ll provide day-to-day administration and coordination support to the Transport management team and wider division. You’ll be a key point of contact across the team, helping to manage priorities, coordinate information and correspondence, support financial processes, and ensure customer and stakeholder enquiries are handled efficiently.

In this varied role, you’ll:

• Provide proactive administration and coordination support to the Transport management team
• Coordinate diaries, appointments, correspondence, reminders and follow-up actions
• Support the team through key planning processes, including Annual Plan and Long-term Plan activities
• Respond to internal and external customer and stakeholder enquiries
• Assist with financial administration, data entry, systems and databases
• Build effective relationships across Council and with external stakeholders
• Identify opportunities to improve processes and keep work flowing smoothly

Ngā Pukenga | What you’ll need to succeed

You’ll be organised, approachable and confident working with a range of people and competing priorities. You’ll also bring:

• Previous experience in a coordination, administration or executive support role
• Strong organisational skills and excellent attention to detail
• Clear, professional written and verbal communication skills
• The ability to manage deadlines, follow up actions and work independently
• Confidence using Microsoft Office and learning different systems and databases
• A practical, customer-focused approach and a willingness to help

Experience supporting a management team or working in a large, complex organisation would be an advantage.

Tō Tātou Kaunihera | About Tauranga City Council

At Tauranga City Council, our work has a direct impact on the city and the people who call it home. From planning for growth to delivering everyday services, our teams help shape a city we can all be proud of.

If you’re collaborative, forward-thinking, and community minded, you’ll find meaningful work and opportunity here.

We offer a supportive and flexible workplace, with benefits including 5 weeks’ annual leave, flexible hours and career development opportunities.

You can find out more about working at Tauranga City Council here.

Applications will close Monday 26th October

We’re committed to building a diverse team that reflects the communities we serve. We welcome applications from people of all backgrounds, including those living with disabilities.

If you need any support or adjustments to take part in our recruitment process, please contact our Talent Acquisition team [e-mail]

• You must have the legal right to live and work in New Zealand to apply for this role.
• Tauranga City Council does not accept unsolicited contact or applications from recruitment agencies. We will not pay fees or commissions related to unsolicited contact.