Administrator - Queenstown Tāhuna

Clear Destination Inc.; Auckland; Hybrid; NZD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible 30-hour work week

Structured office hours

Collaborative team environment

Professional development opportunities

Health checks and vaccinations

Mental health support and wellbeing

Boost programme discounts

Job summary

Citycare Property is seeking an organised Workforce Planning Coordinator to join our Queenstown team. This 30-hour-per-week role offers flexible hours across the work week while maintaining normal office hours and meeting team needs.

You will coordinate operational staff and subcontractors across our property response workstream, ensuring work orders are planned, scheduled and progressed efficiently. A supportive, collaborative environment awaits.

Qualifications

• Strong coordination or administration skills.
• Experience using Excel, Word and Outlook.
• Clear written and verbal communication skills.
• Excellent accuracy and attention to detail.
• I stay calm and focused under pressure.
• Strong teamwork and practical problem-solving skills.

Responsibilities

• Triage and prioritise incoming work orders.
• Plan and schedule multi-trade work.
• Coordinate appointments with clients and tenants.
• Respond to urgent jobs and schedule changes.
• Monitor job progress and flag at-risk work.
• Maintain accurate job notes, dates and documentation.
• Support improvements to work processes.

Skills

Strong coordination

Multi-system knowledge

MS Office (Excel/Word/Outlook)

Clear communication

Attention to detail

Calm under pressure

Teamwork & problem solving

Job description

Citycare Property is looking for an organised and adaptable Workforce Planning Coordinator to join our Queenstown team.

This is a flexible 30-hour-per-week role. You can choose how you structure your hours across the working week, provided they are worked within normal office hours and meet the needs of the team.

You will help coordinate operational staff and subcontractors across our property response workstream, ensuring work orders are planned, scheduled and progressed efficiently.

What You’ll Be Doing | Ngā Kawenge Takohanga

• Triage and prioritise incoming work orders
• Plan and schedule multi-trade work
• Coordinate appointments with clients and tenants
• Respond to urgent jobs and schedule changes
• Monitor job progress and flag work that may be at risk
• Maintain accurate job notes, dates and documentation
• Support improvements to work processes

What You’ll Bring to the Table | Ngā Mea ka Mauria e Ko:

• Strong coordination or administration skills
• Confidence working across multiple systems
• Experience using Excel, Word and Outlook
• Clear written and verbal communication skills
• Excellent accuracy and attention to detail
• A calm and focused approach under pressure
• Strong teamwork and practical problem-solving skills

Benefits| Ngā painga

• Enjoy a flexible 30-hour working week
• Structure your hours across normal office hours
• Join a collaborative and supportive team
• Access professional development and career opportunities
• Receive free annual health checks, flu vaccinations and skin checks
• Access mental health support, counselling and wellbeing programmes
• Enjoy nationwide discounts through our employee Boost programme

About Us | Mō Mātou

Citycare Property is a proudly Kiwi-owned, values-driven organisation dedicated to building, maintaining and renewing the places and spaces that enrich and support thriving communities across Aotearoa. We partner with iwi, community organisations, regional councils, and central government to care for the infrastructure that matters most. Guided by our purpose, we enhance the wellbeing of our communities by creating better spaces, strengthening communities, and delivering greater outcomes for everyone.

We are committed to diversity, equity, inclusion, and belonging, and we welcome applicants from all backgrounds. We are proud members ofPride PledgeandTe Uru Tāngata - Centre for Workplace Inclusion. We honour Te Tiriti o Waitangi and actively grow Te Ao Māori knowledge within our teams. If you are invited to interview, please let us know what support you may need.

All applicants must have the legal right to work in New Zealand, complete a medical assessment, pass a drug and alcohol test, provide two references, and consent to a Criminal Record Check.

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