Executive Assistant

Transpower; Wellington; On-site; NZD 75,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional development

Inclusive culture

Job summary

Transpower, New Zealand's national electricity transmission grid owner-operator, invites applications for an Executive Assistant to support up to two members of the Executive Leadership Team. You will manage diaries, coordinate meetings and travel, and prepare ELT and Board papers while building strong cross-divisional relationships.

The role requires discretion, initiative, and the ability to thrive in a fast-paced, high-trust environment.

Qualifications

• Experience supporting senior leaders as an Executive Assistant, Team Coordinator or similar role.
• Ability to manage complex calendars and competing priorities.
• Strong relationships with a wide range of stakeholders and excellent written/verbal communication.

Responsibilities

• Manage a complex executive diary with competing priorities.
• Coordinate meetings, travel, events and leadership activities.
• Support preparation of ELT and Board papers and reports.
• Build relationships across divisions to enable effective teamwork.
• Identify issues and resolve administrative challenges to keep work moving.
• Provide business, financial and operational administration support as needed.
• Contribute to a collaborative Executive Assistant community.

Skills

Executive support

Calendar management

Stakeholder relations

Communication

Discretion

MS 365

Independent work

Tools

Microsoft 365 tools

Job description

• Support Executive leaders shaping New Zealand's energy future
• Keep priorities moving in a fast-paced and high-trust environment
• Join a collaborative team at the centre of Transpower's corporate operations

Transpower's purpose is to empower the energy future for New Zealand, building a net-zero carbon economy and a reliable, secure electricity system for all New Zealanders.

As the owner and operator of New Zealand's national electricity transmission grid and system operator, we play a critical role in connecting generators, distributors and communities across Aotearoa.

Role Context

Great Executive Assistants do far more than manage diaries. They create the conditions that enable leaders and teams to perform at their best.

As an Executive Assistant at Transpower, you'll provide high-quality support to up to two members of our Executive Leadership Team (ELT), helping them remain focused on strategic priorities while ensuring the day-to-day demands of a busy executive environment run smoothly and efficiently.

You’ll be a trusted partner who anticipates needs, manages competing priorities, coordinates key activities, and builds strong relationships across the organisation. This is a role for someone who enjoys working at pace, thrives on variety, and takes pride in making things happen behind the scenes.

About the Team

You’ll join our Governance, Sustainability & Executive Office team, a collaborative group that supports Transpower's governance, executive operations, sustainability programme and corporate administration functions.

The team works closely with the Executive Leadership Team, Board, leaders across the business and a wide range of external stakeholders, helping ensure the organisation operates effectively and professionally.

The Opportunity

This role offers the chance to work closely with executive and senior leaders, gain insight into a wide range of business activities, and contribute to work that has a direct impact on Transpower and New Zealand's energy future.

Over the next few years you'll play an important role in:

• Managing a complex executive diary, scheduling and managing competing priorities.
• Coordinating meetings, travel, events and leadership activities.
• Supporting the preparation of executive, Executive Leadership Team (ELT), and Board papers and reports.
• Building strong relationships across divisions and helping teams work effectively together.
• Proactively identifying issues, resolving administrative challenges and keeping work moving.
• Supporting leaders and teams with business, financial and operational administration.
• Contributing to a collaborative Executive Assistant community that supports one another and shares knowledge.

What Will You Bring?

We're looking for someone who combines exceptional organisation with strong judgement, initiative and professionalism.

Please provide examples of:

• Experience supporting senior leaders as an Executive Assistant, Team Coordinator, Personal Assistant or similar role.
• Managing busy schedules, competing priorities and changing demands with confidence.
• Building positive and effective relationships with a wide range of stakeholders.
• Strong written and verbal communication skills and attention to detail.
• Working independently while remaining highly collaborative and service-focused.
• Handling sensitive and confidential information with discretion and integrity.
• Using technology and systems confidently, including Microsoft 365 tools.
• Finding practical solutions and improving ways of working.

What's Advantageous but Not Essential

• Experience supporting executives or senior leaders within large or complex organisations.
• Experience coordinating Board, governance or leadership activities.
• Experience with budgets, purchase orders, invoices or financial administration.
• Experience identifying or implementing process improvements.
• Relevant administration, business or technology qualifications.

Why Join Transpower?

At Transpower you'll be part of an organisation delivering work that matters to every New Zealander.

We offer a supportive and inclusive culture, flexible working arrangements, opportunities for professional development, and the chance to work alongside talented people committed to delivering for Aotearoa.

When your work is helping to power New Zealand, every day has purpose.

Next Steps

Applications close Tuesday 3rd November 2026. Full New Zealand work rights are required.

To learn more about Transpower and this opportunity, please review the position description.

If this role aligns with your experience and aspirations, we'd love to hear from you. Even if you don't meet every requirement, we encourage you to apply.

Applications will be reviewed as they are received, and we may commence interviews before the closing date.