Support Services Coordinator

CGR Services; Wellington; On-site; NZD 67,000 - 90,000; Full time

Benefits offered by this job

4.4 weeks' holiday leave

Flexible work hours where possible

Online professional development portal

Inclusive employee networks

Job summary

Office of the Chief Justice in Wellington is seeking an organised, proactive administrator to coordinate ceremonial and judicial events, travel, facilities and day-to-day services. The role requires calm, professional communication with judiciary, internal teams, and external partners.

Ideal candidates have experience in administration or PA work, strong MS Office skills (Teams, Outlook, SharePoint) and a collaborative, solutions-focused approach to a busy environment.

Qualifications

• Experience in administration, personal assistance, customer service, hospitality, reception, events, or another support-focused role.

Responsibilities

• Coordinate the administrative and logistical requirements for ceremonial and judicial events.
• Support travel, facilities, and practical day-to-day services.
• Liaise with judiciary, internal teams, government offices, contractors, suppliers, and external agencies.
• Manage supplies, mail, couriers, records, shared spaces, building matters, and facilities requests.
• Help maintain a safe, organised, and welcoming workplace with health, safety, wellbeing, and compliance considerations.

Skills

Event coordination

Administrative support

Microsoft Office

Communication

Travel logistics

Problem solving

Tools

SharePoint

Microsoft Teams

Outlook

Job description

Business Services and Events | Office of the Chief Justice | Wellington

Te Haeata/The Opportunity

This is a permanent, full-time opportunity to join a small, busy, and highly valued team at the heart of the Office of the Chief Justice.

We are looking for an organised, proactive, and people-focused professional who enjoys variety, takes pride in great service, and brings calm confidence to a fast-moving environment. In this role, you will coordinate the administrative and logistical requirements for ceremonial and judicial events, alongside supporting travel, facilities, and practical day-to-day services.

• Provide friendly, reliable administrative and logistical support across business services, events, and communications activities.
• Coordinate meetings, judicial events, workshops, travel, accommodation, venues, materials, and calendars so key activities are well organised and run smoothly.
• Liaise professionally with a wide range of people, including judiciary, internal teams, government offices, contractors, suppliers, and external agencies.
• Support the day-to-day operation of the office by managing supplies, mail, couriers, records, shared spaces, building matters, and facilities requests.
• Help maintain a safe, organised, and welcoming workplace by supporting health, safety, wellbeing, compliance, and practical on-site arrangements.
• Experience in administration, personal assistance, customer service, hospitality, reception, events, or another support-focused role.
• Confidence using Microsoft Office, Microsoft Teams, Outlook, and SharePoint, along with clear written and verbal communication skills.
• Excellent organisation, attention to detail, and the ability to manage competing priorities, timelines, and practical logistics with composure.
• A collaborative, adaptable, and solutions-focused approach, with the initiative to anticipate needs, solve problems, and pitch in when required.
• Professionalism, discretion, resilience, and a willingness to learn more about the Judiciary and Te Ao Māori.

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

You will be part of a dedicated and supportive team that helps the Office of the Chief Justice operate effectively and deliver important judicial, ceremonial and business services activity. We work with integrity, care, and a strong sense of service — and we value people who are practical, proactive, and willing to help make things happen.

If you enjoy bringing order, energy, and a can-do approach to a busy workplace where no two days are quite the same, we would love to hear from you.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

At the Ministry of Justice, you will be supported to grow your skills, look after your wellbeing, and build a meaningful career. Our benefits include:

• 4.4 weeks' holiday leave
• Flexible work hours where possible
• Access to an online professional development portal
• Inclusive and proactive employee networks.

With a wide range of opportunities across the Ministry, you will also have the chance to build your skills and experience while developing your career.

The appointing salary for this role will be between $67,066 and $90,008 based on skills and experience.