Judges Personal Assistant

Ministry of Justice (New Zealand); Hawke's Bay; On-site; NZD 61,000 - 81,000; Full time

Benefits offered by this job

4.4 weeks holiday leave

Flexible work hours

Online professional development portal

Inclusive networks

Job summary

The Napier District Court invites applications for a Judges Personal Assistant. This permanent full-time role supports the Judges with professional secretarial and administrative tasks, diary management, travel coordination, and documentation preparation for judgments and meetings.

You will work autonomously within a nationally distributed team, handling sensitive matters with discretion, accuracy, and strong organisation.

Qualifications

• Experience providing executive/personal/secretarial support in a busy environment.
• Experience in a legal or court environment is an advantage.
• Audio-typing speed of at least 60 words per minute.
• High standard of written English and strong attention to detail.
• Effective communication with individuals and groups, including sensitive situations.
• Experience with computer-based secretarial and presentation tools.
• Ability to work independently and prioritise to meet deadlines.

Responsibilities

• Provide executive/personal/secretarial support to Judges in Napier District Court.
• Manage Judges' diaries, travel and accommodation for hearings and events.
• Prepare judgments, minutes, presentations, reports, and other documents.
• Organise venues and catering for conferences when required.
• Assist visitors to Chambers and coordinate with a broad network including Maori liaison.
• Operate a range of office equipment and software with professionalism.

Skills

Executive assistance

Secretarial support

Audio typing

Written English

Organisational skills

Communication skills

Independence

Events management

Maori liaison

Job description

Judges Personal Assistant (Permanent Full time)Napier District CourtTe Haeata/The Opportunity

We are looking for someone to hit the ground running to provide professional secretarial and administrative support to the Judges of Napier District Court. You will support the judiciary on a one-to-one basis with a variety of tasks relating to the Judges' work schedules.

The Judges' PA is the main conduit for the judiciary for all communication coming into Chambers; managing Judges' diaries; arranging Judges' travel and accommodation for matters such as Court hearings, conferences and seminars; preparing documentation including judgments, Court minutes, presentations, minutes of meetings and reports; organising venue bookings and catering for conferences when required; and assisting visitors to the Chambers area.

The Judges PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team. A high level of empowerment, responsibility and accountability is expected.

Ō pūkenga/Skills and Experience

• Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment
• Previous experience in a legal or court environment is an advantage
• An accurate audio-typing speed of at least 60 words per minute
• A high standard of written English (comprehension, punctuation, spelling and grammar) and a high level of attention to detail
• Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive
• Experience in general office duties, operating equipment etc.
• Experience in working with a wide range of computer-based secretarial, administrative, and presentation applications
• Ability to work at a high level of independence, professionalism and self-initiation
• Demonstrates a strong level of organisation and problem solving, and the ability to prioritise work effectively and meet deadlines
• Composure under pressure and being adaptable
• Experience using liaison skills; especially with Maori, and networking ability
• Experience in events management and/or organising and co-ordinating activities and individuals at a senior level.

Your goal will be to maximise the Judges' ability to carry out their judicial and extra judicial responsibilities effectively.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be.

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

Utu ā-tau/Salary

The remuneration band for this role is $60,729 to $80,794 - while the appointing salary will be based on skills and experience, we are willing to pay higher in the band to attract strong candidates into this role.