Submissions Coordinator

Aotearoa New Zealand Association of Social Workers; Auckland; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Parking

Competitive salary

Supportive team

Job summary

Aotearoa New Zealand Association of Social Workers seeks a detail-oriented Submissions Coordinator for a 12-month parental leave cover. Based at our Head Office in Auckland, you will drive tender programmes, coordinate inputs from bid leads and project teams, and shape professional tender content.

The role requires strong Word skills, MS 365 expertise, SharePoint use, and sharp writing with a focus on accuracy.

Qualifications

• Experience in submissions, proposals, tenders or deadline-driven document coordination.
• Sharp writing, proofreading and attention to detail.
• The confidence to chase inputs, ask questions and keep people on track.
• Practical, responsible use of ChatGPT or similar tools to draft, structure and improve content.

Responsibilities

• Drive tender programmes, action lists and internal review dates.
• Coordinate clear, on-time input from bid leads, estimators and project teams.
• Shape professional tender responses, CVs, project sheets and supporting content.
• Quality-check compliance, formatting, attachments, references and final PDFs.
• Build a reliable SharePoint content library with clean filing and version control.

Skills

Word skills

Microsoft 365

SharePoint

AI tools

Writing

Proofreading

Attention to detail

ChatGPT usage

Tools

Microsoft 365

SharePoint

AI tools

Job description

Bring structure, pace and polish to the bids that help CB Civil win great work

About the role

Based at our Head Office, you'll keep tender submissions moving - coordinating inputs, shaping sharp non-price content and making sure every detail is ready before deadline. You'll work across our New Business, estimating and project teams in a fast-moving role where organisation and good judgement matter.

We are looking for 12 months cover for parental leave, starting October 2026

Your Key Impact

Drive tender programmes, action lists and internal review dates.

Coordinate clear, on-time input from bid leads, estimators and project teams.

Shape professional tender responses, CVs, project sheets and supporting content.

Quality-check compliance, formatting, attachments, references and final PDFs.

Build a reliable SharePoint content library with clean filing and version control.

What You Bring

Experience in submissions, proposals, tenders or deadline-driven document coordination.

Strong Word skills and confidence with Microsoft 365, SharePoint and AI tools.

Sharp writing, proofreading and attention to detail.

The confidence to chase inputs, ask questions and keep people on track.

Practical, responsible use of ChatGPT or similar tools to draft, structure and improve content.

Competitive salary and benefits.

Great Parnell office, with parking

A supportive team and a down-to-earth culture.

Ready to make every submission count?

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• What's your expected annual base salary?
• How many years' experience do you have as a Submissions Coordinator?
• How much notice are you required to give your current employer?