Strategic Admin & Portfolio Coordinator

WellSouth; Invercargill City; On-site; NZD 60,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Birthday leave day off

Five weeks annual leave after two year

Sick leave entitlement

Wellbeing voucher and vaccination

Equity training and Te Reo training

Pride Pledge and inclusive workplaces

Job summary

WellSouth Primary Health Network in Invercargill is seeking a Business Support Coordinator who will provide professional administration and cross‑team coordination, including reception, scheduling, travel, bookings and event support. You will own one or more specialist portfolios and act as the go‑to contact across the organisation.

The role requires 3–5 years in administration or coordination, strong attention to detail, discreet handling of confidential information, and excellent written and

Qualifications

• Three to five years' experience in an administration, coordination or support role.
• Strong coordination and administration skills, with excellent attention to detail and the ability to manage competing priorities.
• Sound judgement, initiative and discretion, and the ability to handle confidential information properly.
• Excellent written and oral communication skills.
• The ability to work calmly under pressure, follow a task through to completion and meet deadlines when required.
• Comfort with change, and a willingness to adapt to new systems and evolving ways of working.
• A high level of proficiency in MS Word, Excel, Outlook and Teams.
• Experience in health or the wider public sector is an advantage.
• A relevant qualification, such as a Certificate or Diploma in Business or Administration, is desirable.

Responsibilities

• Provide professional administration and coordination support across the organisation, including reception, scheduling, travel, bookings and event support.
• Own one or more specialist portfolios and be the recognised point of contact and accountability for that work. Portfolios are allocated according to organisational need and may include clinical programmes, mental health and wellbeing, fleet, workforce, equity, practice partners, contracts and governance support.
• Prepare accurate agendas, minutes and papers, and support Board and committee processes.
• Keep records, documentation and portfolio knowledge organised and accessible, so colleagues can pick work up and provide cover when it is needed.
• Provide diary, email and correspondence support to managers, and cross train across portfolios so the team stays resilient through leave and periods of high demand.

Skills

Coordination

Administration

Attention to detail

Communication

Education

Certificate or Diploma in Business or Administration

Tools

MS Word

Excel

Outlook

Teams

Job description

WellSouth Primary Health Network in Invercargill is seeking a Business Support Coordinator who will provide professional administration and cross‑team coordination, including reception, scheduling, travel, bookings and event support. You will own one or more specialist portfolios and act as the go‑to contact across the organisation.

The role requires 3–5 years in administration or coordination, strong attention to detail, discreet handling of confidential information, and excellent written and