Site Operations & Admin Coordinator

Abbott Laboratories; Pokeno; On-site; NZD 55,000 - 75,000; Full time

Job summary

Abbott Laboratories in Pokeno, New Zealand is seeking a Site Administrator to provide administrative support across NZ sites, coordinating front-of-house, staff IDs, logistics, and health and safety tasks.

The role requires at least 5 years' admin experience, strong organizational skills, and proficiency with MS Office. You will help maintain ISO quality procedures and support site events and visitor coordination.

Qualifications

• Minimum 5 years' experience in administrative support.
• Excellent attention to detail and organizational skills.
• Strong interpersonal, written and verbal communication.
• Proficiency with MS Word, PowerPoint and Excel.
• Proactive and committed to continuous improvement.

Responsibilities

• Front of house to answer general queries and support the sites.
• Assign staff ID cards and maintain related records.
• Manage lockers and EV charger coordination.
• Coordinate site events including catering and invites.
• Induct contractors and maintain inductions/sign-in tech.
• Support cleaning crews and conduct inspections/audits.
• Create and manage purchase orders; stock stationery and consumables.
• Ensure meeting rooms are set up, clean and stocked.

Skills

Administrative support

Multitasking

Attention to detail

Interpersonal skills

MS Word

PowerPoint

Tools

MS Excel

Job description

Abbott Laboratories in Pokeno, New Zealand is seeking a Site Administrator to provide administrative support across NZ sites, coordinating front-of-house, staff IDs, logistics, and health and safety tasks.

The role requires at least 5 years' admin experience, strong organizational skills, and proficiency with MS Office. You will help maintain ISO quality procedures and support site events and visitor coordination.