Site Administrator

Abbott Laboratories; Pokeno; On-site; NZD 55,000 - 75,000; Full time

Job summary

Abbott Laboratories in Pokeno, New Zealand is seeking a Site Administrator to provide administrative support across NZ sites, coordinating front-of-house, staff IDs, logistics, and health and safety tasks.

The role requires at least 5 years' admin experience, strong organizational skills, and proficiency with MS Office. You will help maintain ISO quality procedures and support site events and visitor coordination.

Qualifications

• Minimum 5 years' experience in administrative support.
• Excellent attention to detail and organizational skills.
• Strong interpersonal, written and verbal communication.
• Proficiency with MS Word, PowerPoint and Excel.
• Proactive and committed to continuous improvement.

Responsibilities

• Front of house to answer general queries and support the sites.
• Assign staff ID cards and maintain related records.
• Manage lockers and EV charger coordination.
• Coordinate site events including catering and invites.
• Induct contractors and maintain inductions/sign-in tech.
• Support cleaning crews and conduct inspections/audits.
• Create and manage purchase orders; stock stationery and consumables.
• Ensure meeting rooms are set up, clean and stocked.

Skills

Administrative support

Multitasking

Attention to detail

Interpersonal skills

MS Word

PowerPoint

Tools

MS Excel

Job description

Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands, including Similac®, PediaSure®, Pedialyte®, Ensure® and Glucerna®, to help get the nutrients they need to live their healthiest life.

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

As the Site Administrator, the purpose of this position is to provide administrative support to the NZ sites in support of key objectives, milestones and timelines.

What You’ll Do

• Front of house to answer general queries and support the sites as required
• Assign staff ID cards across the sites and maintain the relevant records of these
• Locker management
• EV charger coordination including managing access and issues reported
• Support site events as required including catering, communication collateral, diary invitations, etc.
• Support contractor induction and maintenance of relevant inductions/sign-in technology
• Key point of contact and support for site cleaners, escalating issues as necessary. Support the site with cleaning inspections and audits
• Purchase order creation and management as required
• Ordering and maintenance of stationery, cleaning, café consumables, etc.
• Ensure meeting rooms are appropriately set up, clean and stocked with necessary items
• Log IT tickets to support new starters as required
• Support coordination of drug and alcohol testing, health monitoring and other HR and EHS site activities
• Courier packages, including printing of labels
• Key point of contact and coordination for Abbott site visitors, e.g. Executive visits, project teams, etc.
• Attend regular departmental meetings with relevant manager/supervisor to build in continuous feedback mechanisms
• Meet the requirements of ISO by complying with all relevant Quality policies and procedures to ensure the Quality objectives of the business are met
• Comply with all relevant company Occupational Health, Safety and Environmental policies, procedures, and work practices with the intent of preventing or minimising accidental exposures to self, colleagues and/or the environment
• Ensure any PPE provided by Abbott is worn
• Report any accidents or incidents within 24 hours and notify your manager
• Ensure all activities carried out by self and others are in accordance with legislative employment policies, health & safety requirements and global policy
• Promote a standard of excellence for quality and customer focus at Abbott
• Uphold the Abbott Code of Business Conduct
• Live our Abbott Values - Pioneering, Achieving, Caring, Enduring
• Maintain up-to-date knowledge of Abbott standard operating procedures and policies and always ensure compliance
• Ensure your company-related activities comply with relevant Acts, legal demands and ethical standards

Requirements

• Minimum 5 years' experience in administrative support
• Ability to multitask, prioritize and meet deadlines
• Excellent attention to detail and strong organizational skills
• Excellent interpersonal, written and verbal communication skills
• Proactive
• Computer proficient with abilities to utilize MS Word, PowerPoint and Excel
• Proactive and focused on continuous improvement

Location

This position is based in Pokeno, New Zealand.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at https://www.abbott.com, on https://www.facebook.com/Abbott and on https://twitter.com/AbbottNews and https://twitter.com/AbbottGlobal.