Site Administrator - Pahiatua

Fonterra; Pahiatua, Longburn; Remote; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Fair and equitable pay

Health and well-being programs

Work-life balance options

Employee recognition

Community involvement and cultural连接

Job summary

Fonterra Te Mātāpuna in Pahiatua is seeking a proactive Site Administrator to support operations across Pahiatua, Longburn and MFU. You will organise meetings, calendars and events, prepare reports and communications, and assist with projects that improve people, wellbeing and efficiency.

You’ll onboard new team members, coordinate visits and help with audits, ensuring day-to-day activities run smoothly. A professional, detail-oriented, customer-focused mindset is essential.

Qualifications

• Previous experience in an administration, coordination or team-support role.
• Strong organisational and time-management skills.
• Experience coordinating diaries, meetings, site and community events and travel arrangements.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Friendly, professional and customer-focused approach.
• Ability to use initiative, work independently and know when to seek support or clarification.
• High level of attention to detail and commitment to confidentiality.
• Willingness to learn new technology and AI tools to work more efficiently.
• Full New Zealand driver licence and ability to travel between Pahiatua, Longburn and MFU as required.
• Experience supporting projects, audits or site-based activities would be advantageous; First Aid Certificate or Fire Warden experience is a plus.

Responsibilities

• Coordinate meetings, calendars and site events to keep leaders and teams aligned.
• Prepare reports, presentations and communications for site stakeholders.
• Support a range of site projects across people, wellbeing and continuous improvement.
• Onboard new team members and coordinate leadership and customer visits.
• Assist with site audits and day-to-day site activities to maintain smooth operations.
• Build strong relationships across leaders and teams at Pahiatua, Longburn and MFU.

Skills

Organisation

Time management

Diary coordination

Meetings & events

MS Office

Report writing

Communication

Customer focus

Initiative

Confidentiality

Independent work

Tools

Microsoft Office

Job description

At Fonterra Te Mātāpuna, we want everyone to feel they can be themselves.

Whether you're early in your career or ready for your next step, Fonterra offers a unique opportunity to grow with a global dairy co-operative that values care, collaboration, and contribution.

Owned by New Zealand dairy farmers and supported by a dedicated team, we are all working together to create a better future. Imagine tomorrow with us, where your career can grow, and you can create positive change.

Our Pahiatua site specialises in producing whole milk powder that is exported to markets around the world. During peak milking season, Pahiatua processes up to 4 million litres of milk every day.

About the Opportunity | Mō tēnei tūranga

We have an exciting opportunity for an organised and proactive Site Administrator to join our team, based at Pahiatua and providing support across Pahiatua, Longburn and our MFU operations. Reporting to the Site Operations Manager, you’ll provide trusted administrative and coordination support that helps our leaders and teams stay focused on their operational priorities.

This is a varied role where no two days will look quite the same. You’ll coordinate meetings, calendars and site events, prepare reports, presentations and communications, and support a range of site projects and initiatives across people, wellbeing and continuous improvement. You’ll also play an important role in onboarding new team members, coordinating leadership and customer visits, supporting site audits and helping keep day-to-day site activities running smoothly.

Working closely with leaders and teams across all three locations, you’ll build strong relationships and become a trusted go-to person for getting things organised and keeping everyone connected. From arranging travel and events through to supporting site communications, contractors and administration activities, there’s plenty of variety and opportunity to make the role your own.

You’ll be an experienced administrator who enjoys variety, takes pride in staying one step ahead and knows how to bring structure to a busy working environment.

Naturally organised and approachable, you’ll be comfortable supporting multiple leaders and balancing competing priorities across different locations. You’ll build trusted relationships at all levels, communicate clearly and professionally, and handle sensitive information with care and discretion.

You’ll also bring a positive, solutions-focused attitude and be willing to identify better and more efficient ways of working.

To be successful in this role, you’ll bring:

• Previous experience in an administration, coordination or team-support role.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Experience coordinating diaries, meetings, site and community events and travel arrangements.
• Confidence using Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Experience preparing professional reports, presentations and business documents.
• Strong written and verbal communication skills.
• A friendly, professional and customer-focused approach.
• The ability to use initiative, work independently and know when to seek support or clarification.
• A high level of attention to detail and commitment to confidentiality.
• Confidence learning new technology, systems and processes, including using digital and AI tools to work more efficiently.
• A full New Zealand driver licence and the flexibility to travel between Pahiatua, Longburn and MFU as required.
• Experience supporting projects, operational teams, audits or site-based activities would be an advantage, as would a current First Aid Certificate or Fire Warden experience.

At Fonterra, our values of Good Together, Better Every Day, and Every Drop Counts, are for everyone – no matter your background, identify or experience. These values guide us in delivering exceptional outcomes for our farmers, customers, communities, and each other. Discover how your values align with ours by taking our Values Quiz

We care for our people globally. Our comprehensive benefits support your well-being, development, and work-life balance:

• Fair and equitable pay
• Health and well-being programs (medical, mental health support)
• Work-life balance options (flexible/hybrid working where possible)
• Employee recognition
• Support for community involvement and cultural connection

At Fonterra, we are inspired by purpose and guided by our principles and values. Together, we create goodness for generations and make a global impact at a local level. As part of our Co-operative, you are an everyday creator, imagining what Fonterra, dairy, and you can be here.

Together, we're shaping a future of inclusion | He Wāhi mō te Katoa

Inclusion is key to our Co-operative. We're building a team that reflects the diverse world we live in, believing it drives better decisions and innovation.

We welcome applications from all backgrounds (ethnicities, genders, identities, orientations, ages, abilities, neurotypes, cultures, religions).

Applications close at midnight on Thursday 19th November 2026