Site Administrator - Pahiatua

Fonterra; Palmerston North; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Health and wellbeing programs

Professional development opportunities

Career growth support

Work-life balance options (flexible/hy

Hybrid working where possible

Job summary

Fonterra Te Mātāpuna is seeking a proactive Site Administrator for our Pahiatua sites, supporting Pahiatua, Longburn and MFU operations. You’ll coordinate meetings, prepare reports, and help onboarding and visits, ensuring smooth day-to-day activities.

You’ll work closely with site leaders to keep priorities focused, manage calendars, and support audits and communications across locations. A NZ driver’s licence is required.

Qualifications

• Experience in administration, coordination or team-support roles.
• Strong organisational and time-management abilities to manage multiple priorities.
• Experience coordinating diaries, meetings, events and travel arrangements.
• Proficiency with Microsoft Office: Outlook, Word, Excel and PowerPoint.
• Experience preparing professional reports, presentations and business documents.
• Strong written and verbal communication skills with a professional approach.
• Discretion handling sensitive information and confidentiality.
• Willingness to learn new technology, systems and processes including AI tools.
• Full NZ driver licence with ability to travel between Pahiatua, Longburn and MFU as required.

Responsibilities

• Coordinate diaries, meetings, site and community events and travel arrangements.
• Prepare reports, presentations and communications for leaders and teams.
• Support onboarding of new team members and coordinate leadership visits.
• Assist with site audits and day-to-day site activities to keep operations running smoothly.

Skills

Administration experience

Organisational skills

Diary coordination

MS Office proficiency

Reports & presentations

Communication skills

Confidentiality & discretion

Tech savviness incl. AI tools

NZ driver licence

Tools

Outlook

Word

Excel

PowerPoint

Job description

Position Description

Imagine Tomorrow with Us | Ata whakaarohia tō āpōpō

At Fonterra Te Mātāpuna, we want everyone to feel they can be themselves.

Whether you're early in your career or ready for your next step, Fonterra offers a unique opportunity to grow with a global dairy co-operative that values care, collaboration, and contribution.

Owned by New Zealand dairy farmers and supported by a dedicated team, we are all working together to create a better future. Imagine tomorrow with us, where your career can grow, and you can create positive change.

About us | He kupu mō mātou

Our Pahiatua site specialises in producing whole milk powder that is exported to markets around the world. During peak milking season, Pahiatua processes up to 4 million litres of milk every day.

About the Opportunity | Mō tēnei tūranga

We have an exciting opportunity for an organised and proactive Site Administrator to join our team, based at Pahiatua and providing support across Pahiatua, Longburn and our MFU operations. Reporting to the Site Operations Manager, you’ll provide trusted administrative and coordination support that helps our leaders and teams stay focused on their operational priorities.

This is a varied role where no two days will look quite the same. You’ll coordinate meetings, calendars and site events, prepare reports, presentations and communications, and support a range of site projects and initiatives across people, wellbeing and continuous improvement. You’ll also play an important role in onboarding new team members, coordinating leadership and customer visits, supporting site audits and helping keep day-to-day site activities running smoothly.

Working closely with leaders and teams across all three locations, you’ll build strong relationships and become a trusted go-to person for getting things organised and keeping everyone connected. From arranging travel and events through to supporting site communications, contractors and administration activities, there’s plenty of variety and opportunity to make the role your own.

About You | Mōu

You’ll be an experienced administrator who enjoys variety, takes pride in staying one step ahead and knows how to bring structure to a busy working environment.

Naturally organised and approachable, you’ll be comfortable supporting multiple leaders and balancing competing priorities across different locations. You’ll build trusted relationships at all levels, communicate clearly and professionally, and handle sensitive information with care and discretion.

You’ll also bring a positive, solutions-focused attitude and be willing to identify better and more efficient ways of working.

To Be Successful In This Role, You’ll Bring

• Previous experience in an administration, coordination or team-support role.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Experience coordinating diaries, meetings, site and community events and travel arrangements.
• Confidence using Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Experience preparing professional reports, presentations and business documents.
• Strong written and verbal communication skills.
• A friendly, professional and customer-focused approach.
• The ability to use initiative, work independently and know when to seek support or clarification.
• A high level of attention to detail and commitment to confidentiality.
• Confidence learning new technology, systems and processes, including using digital and AI tools to work more efficiently.
• A full New Zealand driver licence and the flexibility to travel between Pahiatua, Longburn and MFU as required.

Experience supporting projects, operational teams, audits or site-based activities would be an advantage, as would a current First Aid Certificate or Fire Warden experience.

Our Values | Ngā Aura

At Fonterra, our values of Good Together, Better Every Day, and Every Drop Counts, are for everyone – no matter your background, identify or experience. These values guide us in delivering exceptional outcomes for our farmers, customers, communities, and each other. Discover how your values align with ours by taking our Values Quiz

Our Commitment to You | Tā mātou oati

We care for our people globally. Our comprehensive benefits support your well-being, development, and work-life balance:

• Fair and equitable pay
• Health and well-being programs (medical, mental health support)
• Professional development opportunities
• Career growth support
• Work-life balance options (flexible/hybrid working where possible)
• Employee recognition
• Support for community involvement and cultural connection

To learn more, visit Fonterra Careers

A Career of Opportunities | Ngā Mahi

At Fonterra, we are inspired by purpose and guided by our principles and values. Together, we create goodness for generations and make a global impact at a local level. As part of our Co-operative, you are an everyday creator, imagining what Fonterra, dairy, and you can be here.

Join Us | Tātou Tātou

Does this sound good to you? Come join our whānau - bring your whole self, and let's solve for better together.

You, me, us together, Tātou, tātou.

You, me, us together, Tātou, tātou.

Together, we're shaping a future of inclusion | He Wāhi mō te Katoa

Inclusion is key to our Co-operative. We're building a team that reflects the diverse world we live in, believing it drives better decisions and innovation.

We welcome applications from all backgrounds (ethnicities, genders, identities, orientations, ages, abilities, neurotypes, cultures, religions).

Even if you don't meet every requirement listed, we encourage you to apply; we value your potential and growth.

If you face accessibility issues or need accommodations during the process, please contact your recruiter. We ensure fair participation, allowing you to be at your best. Tātou, tātou.

Applications close at midnight on Thursday 19th November 2026

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