Shareholding Programme Coordinator

Beca; Auckland; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Professional development

Flexible working arrangements

Wellbeing and volunteer leave

Additional annual leave

Enhanced parental leave

Discounted insurance

Job summary

Beca is seeking a Shareholding Programme Coordinator to administer and support Beca's shareholding and funding schemes. You will be the go-to contact for shareholders, coordinating annual offer processes, managing transactions, and maintaining records with a focus on accuracy and confidentiality.

You will collaborate with external providers and banking partners, develop reports, and drive process improvements to enhance shareholder experience across the business.

Qualifications

• Experience in programme coordination or business administration.
• Tertiary qualification in business, finance or related discipline preferred.
• High level of accuracy and confidentiality when handling sensitive information.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate Beca's annual share offer process and manage shareholder transactions.
• Oversee funding arrangements and maintain critical shareholding records.
• Prepare reports and analyses to support decision-making.
• Develop and improve systems, processes and digital resources to enhance efficiency and shareholder experience.
• Engage with internal and external stakeholders to ensure smooth programme administration.

Skills

Programme coordination

Administrative skills

Stakeholder management

Communication skills

Time management

Education

Tertiary qualification in business/finance/commerce

Job description

Te whiwhinga mahi | The opportunity

Our employee ownership model is a key part of what sets Beca apart, helping connect our people to the long-term success of our business. We are looking for a Shareholding Programme Coordinator to play a pivotal role in supporting and administering Beca's shareholding and share funding schemes. In this role, you'll be the trusted point of contact for shareholders across the business, providing guidance and support on a wide range of shareholding matters. You'll work closely with our external service providers and banking partners to ensure the smooth administration of Beca's shareholding programme, while maintaining the high standards of accuracy, confidentiality and service our shareholders expect.

You will coordinate Beca's annual share offer process, manage shareholder transactions and funding arrangements, maintain critical shareholding records and documentation, and prepare reports and analysis to support decision-making. You'll also contribute to the ongoing development of our systems, processes and digital resources, helping to drive efficiencies and enhance the shareholder experience.

This is a varied and rewarding role that combines stakeholder engagement, administration, coordination, reporting, and continuous improvement. You'll work with a broad range of people across the business while becoming a recognised subject matter expert in one of Beca's most unique and valued programmes.

Ko wai koe | About you

You are a highly organised, detail-oriented professional who enjoys working in a role where accuracy, sound judgment, and exceptional service are essential. You are equally comfortable managing complex administrative processes, analysing information, and building strong relationships with stakeholders.

Success and enjoyment in the role will come from your:

• Experience in programme coordination, business administration, financial services, employee benefits administration or a related field.
• A tertiary qualification in business, finance, commerce or related discipline is preferred.
• Exceptional attention to detail and a high level of accuracy when managing sensitive information and documentation.
• Strong written and verbal communication skills, with the confidence to explain complex information clearly and practically.
• Excellent time management and organisational skills, with the ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving capability.
• A collaborative working style and the ability to build trusted relationships with internal and external stakeholders.
• A continuous improvement mindset, with a focus on enhancing processes, systems and service delivery.

If you don't meet every requirement, we still encourage you to apply. We're keen to hear from candidates who are excited about the opportunity to grow and develop in this unique role.

Ngā āhuatanga kei a mātou | What we offer

A career with Beca will provide you with:

• Ongoing professional development and career growth opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Flexible working arrangements to balance your personal and family commitments.
• Wellbeing and volunteer leave.
• Purchase up to two weeks' additional annual leave per year.
• Enhanced parental leave with up to 22 weeks of fully paid leave following the birth or placement of a child, inclusive of all genders.
• Discounted insurance including health, life and income protection.

Beca prides itself on supporting a diverse and inclusive culture, open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.