Senior Receptionist

JobSpace; Auckland; On-site; NZD 52,000 - 62,000; Full time

Benefits offered by this job

Annual leave entitlements

Wellbeing leave

LinkedIn Learning access

Discount program (beRewarded)

Job summary

Babcock New Zealand is seeking a Senior Receptionist/Administrator to be the pivotal first point of contact for employees, customers, suppliers and Defence stakeholders. This role spans administration, events, travel coordination, finance support, facilities management and executive support, with autonomy to prioritise and improve processes.

You will thrive in a fast-paced environment, build strong relationships, and deliver outstanding service every day within a Defence and maritime context.

Qualifications

• Certificate or Diploma in Business Administration (preferred).
• Qualification in Office Administration, Business Support or related discipline.
• Current Full Driver's Licence.
• Eligibility to obtain and maintain a Defence Site Clearance (DSC).

Responsibilities

• Pivotal first point of contact for employees, customers, suppliers and Defence stakeholders.
• Support across administration, events, travel coordination, finance, facilities management and executive support.
• Balance competing priorities and improve administrative processes to support the organisation.
• Deliver outstanding service in a fast-paced Defence/maritime environment.

Skills

Reception and front-of-house

Administrative coordination

Stakeholder and customer service

Calendar management

Travel booking

Financial administration

Microsoft Office

Process improvement

Education

Business Administration certificate or diploma

Office administration qualification

Full Driver's Licence

Defence Site Clearance eligibility

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Location: Auckland, NZ, 0624 Onsite or Hybrid: OnSite Babcock is looking for a Senior Receptionist/Administrator to join the team based in Devonport, Auckland. About the role Join Babcock New Zealand as a Senior Receptionist/Administrator and become the pivotal first point of contact for employees, customers, suppliers, and Defence stakeholders. This is far more than a traditional reception role, offering broad exposure across administration, events, travel coordination, finance support, facilities management, and executive support activities. You'll play a key role in ensuring the smooth day-to-day operation of a busy and professional workplace. Working closely with the Executive Assistant, you'll have the autonomy to manage competing priorities, improve administrative processes, and contribute to organisational success. If you thrive in a fast-paced environment, enjoy building strong relationships, and take pride in delivering exceptional service, this opportunity offers the chance to make a visible impact within a respected organisation supporting critical Defence and maritime operations.

About you You are a highly organised and professional administrator who enjoys being the go-to person in a busy office environment. You can confidently manage reception duties while balancing multiple administrative priorities, maintaining accuracy and attention to detail. You build positive relationships with internal and external stakeholders and take initiative to solve problems before they arise. Comfortable working across financial, travel, event and office support functions, you are adaptable, proactive, customer-focused and committed to delivering outstanding service every day.

Key Required Skills

• Reception and front-of-house management
• Advanced administrative coordination
• Stakeholder and customer service management
• Calendar and meeting coordination
• Travel booking and logistics administration
• Financial administration and invoice processing
• Microsoft Office Suite proficiency
• Process improvement and workflow management

Key Required Qualifications

• Certificate or Diploma in Business Administration (preferred)
• Qualification in Office Administration, Business Support or related discipline
• Current Full Driver's Licence
• Eligibility to obtain and maintain a Defence Site Clearance (DSC)

Your future at Babcock – what we offer you

• Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, paid parental leave, defence reservist leave plus more
• We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning
• You'll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much more
• Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program, and two days annually from your personal leave as wellbeing days
• You'll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be Kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver

Who we are

Babcock Australasia combines the best talent and in-country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company. Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil their mission. So, if you would like to join us/So, if you would like to continue building your career and help create a safe and secure world, together,