Senior Legal Admin & Operations Manager

CoLegal Limited; Auckland; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

KiwiSaver

CBD Auckland offices

Public transport access

Job summary

CoLegal Limited seeks an experienced Senior Legal Secretary transitioning into an Administration Manager role in Auckland CBD. You will oversee practice administration, billing, and client service while supporting senior leadership to maintain exceptional service standards.

The role suits a proactive professional who thrives on ownership, with experience in legal administration and strong systems capabilities across payroll and accounting platforms.

Qualifications

• Experience in legal administration or professional services environments.
• Strong systems capability to learn practice management, payroll and accounting platforms.
• Excellent organizational and time management skills with high accuracy and attention to detail.
• Professional, positive, and highly communicative approach across all levels of a business.

Responsibilities

• Oversee day-to-day administration, client onboarding, engagement docs and file management.
• Manage billing, reconciliations, client fund and disbursement administration, and debt follow-up.
• Coordinate staff inductions, timesheet compliance, leave management, and workflow allocation.
• Serve as central point of contact for suppliers, IT support, contractors and office vendors.
• Support operational success through process improvements, facilities management and team initiatives.

Skills

Legal administration

Office administration

Payroll

Accounting platforms

Microsoft Office

Time management

Tools

Practice management software

Payroll software

Accounting software

Job description

CoLegal Limited seeks an experienced Senior Legal Secretary transitioning into an Administration Manager role in Auckland CBD. You will oversee practice administration, billing, and client service while supporting senior leadership to maintain exceptional service standards.

The role suits a proactive professional who thrives on ownership, with experience in legal administration and strong systems capabilities across payroll and accounting platforms.