Administration Manager | Legal

CoLegal; Auckland; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

KiwiSaver

CBD Auckland offices

Public transport access

Job summary

CoLegal Limited seeks an experienced Senior Legal Secretary transitioning into an Administration Manager role in Auckland CBD. You will oversee practice administration, billing, and client service while supporting senior leadership to maintain exceptional service standards.

The role suits a proactive professional who thrives on ownership, with experience in legal administration and strong systems capabilities across payroll and accounting platforms.

Qualifications

• Experience in legal administration or professional services environments.
• Strong systems capability to learn practice management, payroll and accounting platforms.
• Excellent organizational and time management skills with high accuracy and attention to detail.
• Professional, positive, and highly communicative approach across all levels of a business.

Responsibilities

• Oversee day-to-day administration, client onboarding, engagement docs and file management.
• Manage billing, reconciliations, client fund and disbursement administration, and debt follow-up.
• Coordinate staff inductions, timesheet compliance, leave management, and workflow allocation.
• Serve as central point of contact for suppliers, IT support, contractors and office vendors.
• Support operational success through process improvements, facilities management and team initiatives.

Skills

Legal administration

Office administration

Payroll

Accounting platforms

Microsoft Office

Time management

Tools

Practice management software

Payroll software

Accounting software

Job description

A rare opportunity has become available for an experienced senior Legal Secretary with a litigation background to step in as an Administration Manager to join a well established specialist legal practice in Auckland CBD.

This position would suit someone who enjoys variety, thrives on ownership and responsibility, and takes pride in keeping operations running efficiently in a professional services environment.

About the Role:

This is a critical role that sits at the heart of the business, ensuring the smooth day to day operation of the practice across administration, finance, client services and office management. You'll work closely with senior leadership and play a key part in maintaining exceptional service standards while supporting the wider team. Your responsibilities will include:

• Overseeing all regular practice administration, including client onboarding, engagement documentation, file management, matter tracking and incoming enquiries.
• Managing key financial processes including monthly billing, payment reconciliations, client fund and disbursement related administration, debtor follow up and maintaining accurate financial records.
• Coordinating people and workflow administration, including staff inductions, timesheet compliance, leave management support and ensuring work is allocated efficiently across the team.
• Acting as the central point of contact for external suppliers and service providers, including IT support, contractors and office vendors, while maintaining a well functioning workplace.
• Supporting the ongoing operational success of the practice through process improvements, facilities management, office coordination and team initiatives.

About You:

You will be a highly organised and proactive administration professional who enjoys variety, takes ownership and thrives in a professional services environment.

• Previous experience in legal administration, office administration, or a similar legal support role with exposure to both administrative and operational responsibilities.
• Strong systems capability with the ability to quickly learn practice management, payroll and accounting platforms, coupled with excellent Microsoft Office skills.
• Exceptional organisational and time management skills, with the ability to prioritise competing demands while maintaining a high level of accuracy and attention to detail.
• A professional, positive and highly communicative approach, with the discretion, integrity and relationship building skills needed to work across all levels of a business.

What's on Offer:

This is an opportunity to step into a genuinely influential role where your contribution will be visible and valued across the entire practice.

• Competitive remuneration on offer + KiwiSaver
• Opportunity to join a well established specialist legal practice in a pivotal leadership support role.
• Convenient CBD offices with easy access to public transport, amenities and the wider city centre.

If you're an experienced legal administrator, office manager or practice support professional looking for a role with variety, responsibility and genuine influence, we'd love to hear from you.