Senior Administrative & Operations Lead

New Zealand Government; Napier; On-site; NZD 62,000 - 68,000; Full time

Job summary

New Zealand Government is seeking an administrative professional to support Hawke’s Bay education teams in Napier. You will provide reception, frontline customer support, and manage fleet logistics, events and general facilities duties in a busy environment.

The role involves data entry, records management, portfolio applications processing and coordinating staff travel, with a focus on accuracy and collaborative teamwork within the Public Service standards.

Qualifications

• Strong customer-service ethic and ability to assist diverse people.
• Effective organisational skills to manage multiple tasks and processes.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Providing reception and frontline customer support.
• Coordinating fleet vehicles and supporting fleet administration.
• Managing events, meetings and logistics.
• Facilities management and overseeing shared phone lines and mailboxes.
• Processing staff travel and maintaining records.
• Data entry, data validation and records management.
• Funding and financial processing and database management.
• Supporting portfolio applications administration.

Skills

Customer service

Organisational skills

Multitasking

Communication

MS Office

Tools

Outlook

Word

Excel

Job description

New Zealand Government is seeking an administrative professional to support Hawke’s Bay education teams in Napier. You will provide reception, frontline customer support, and manage fleet logistics, events and general facilities duties in a busy environment.

The role involves data entry, records management, portfolio applications processing and coordinating staff travel, with a focus on accuracy and collaborative teamwork within the Public Service standards.