Senior Administrative Coordinator — Projects & Travel

Alpha Recruitment; Hamilton; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Parental leave

EAP

Rewards program

Training & progression

Job summary

INEX, a leading New Zealand aluminium extruder based in Te Rapa, Hamilton, is seeking an experienced senior administrator. You will be at the centre of a busy organisation, coordinating meetings, travel, events and reporting to support senior leaders.

You’ll bring strong organisational skills, discretion and a proactive approach, with advanced Microsoft 365 proficiency and a collaborative, team-focused mindset.

Qualifications

• Experience as a senior administrator or similar role.
• Strong organisational and time-management skills.
• Excellent communication and discretion.
• Advanced Microsoft 365 proficiency and ability to learn new tools.

Responsibilities

• Supporting management team activities and priorities.
• Preparing for meetings, including agendas, minutes and action tracking.
• Maintaining project plans, schedules and action registers.
• Arranging domestic and international travel, including bookings, changes and cancellations.
• Organising staff functions, workshops, farewells and other company events.
• Managing office supplies, records, equipment and general workplace support.
• Providing general administration support across INEX and associated businesses.

Skills

Organisation

Prioritisation

Communication

Discretion

Tools

Microsoft 365

Job description

INEX, a leading New Zealand aluminium extruder based in Te Rapa, Hamilton, is seeking an experienced senior administrator. You will be at the centre of a busy organisation, coordinating meetings, travel, events and reporting to support senior leaders.

You’ll bring strong organisational skills, discretion and a proactive approach, with advanced Microsoft 365 proficiency and a collaborative, team-focused mindset.