Executive Assistant

Asset Recruitment; Waikato; On-site; NZD 60,000 - 78,000; Full time

Job summary

Asset Recruitment is seeking an experienced Executive Assistant to join a high-performing shared support team, providing exceptional administrative and executive support to senior leaders in a fast-paced environment in New Zealand.

The role requires an organised professional who can manage complex calendars, coordinate meetings and travel, prepare documentation, handle sensitive information with discretion and build strong relationships across the organisation.

Qualifications

• Minimum 5 years’ experience providing executive support.
• Experience supporting multiple senior leaders.
• Strong organisational and prioritisation skills.
• Advanced MS Office 365 capability.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage complex calendars and scheduling across multiple executives.
• Coordinate meetings, travel, and executive logistics.
• Prepare documentation, correspondence, and briefing materials.
• Manage confidential information with professionalism and discretion.
• Build strong working relationships across the organisation.
• Contribute to process improvements and administrative efficiency.

Skills

Calendar management

Logistics coordination

Documentation preparation

Discretion with confidential info

Office 365 proficiency

Communication skills

Tools

Microsoft Office 365

Job description

6 Month Contract Immediate start

We are seeking an experienced Executive Assistant to join a high-performing shared support team, providing exceptional administrative and executive support to senior leaders.

This role requires a highly organised professional who can confidently manage multiple executive calendars, coordinate logistics, handle sensitive information with discretion, and ensure leaders can focus on strategic priorities.

Key Responsibilities

• Manage complex calendars and scheduling across multiple executives
• Coordinate meetings, travel, and executive logistics
• Prepare documentation, correspondence, and briefing materials
• Manage confidential information with professionalism and discretion
• Build strong working relationships across the organisation
• Contribute to process improvements and administrative efficiency

About You

• Minimum 5 years’ experience in executive support
• Proven experience supporting multiple senior leaders
• Strong organisational and prioritisation skills
• Advanced Microsoft Office 365 capability
• Excellent communication and interpersonal skills
• Calm, professional, and adaptable under pressure

What Success Looks Like

• Executive time is effectively managed and protected
• Scheduling issues are resolved proactively
• Confidential information is handled with integrity
• You are recognised as a trusted and reliable support professional

If you thrive in a fast-paced environment and enjoy enabling leaders to perform at their best, we would love to hear from you.

Applicants must have immediate eligibilty to work in NZ to be considered for this role.