School Reception & Admin Lead — Term-Time Flexibility

Balmoral School; Auckland; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Term-time hours

Friendly staff environment

Job summary

Balmoral School in Auckland is seeking a friendly receptionist to be the heartbeat of our school community. You will greet visitors, manage the front desk, and handle essential administrative tasks to keep daily operations running smoothly.

You will balance a bustling front counter with student attendance records and communications, support staff with requests, and ensure a welcoming, well-organised reception aligned with Ministry of Education guidelines.

Qualifications

• Prior administrative or receptionist experience, ideally within a primary or intermediate school setting.
• Confident experience using School Student Management System, with full training provided.
• Exceptional interpersonal skills to communicate warmly with children, parents, and external agencies.
• Strong organisational skills to manage a high-volume workspace with a calm, friendly demeanour.
• Current First Aid Certificate or willingness to complete training immediately.
• Clean police vetting to meet Children’s Act 2014 requirements.

Responsibilities

• Greet visitors, answer calls, and manage general email enquiries with warmth and professionalism.
• Maintain accurate daily student attendance records using Edge SMS, tracking lateness and unexplained absences.
• Provide a comforting presence and basic first aid to students who are unwell or injured.
• Process new student enrolments and exits in Edge per Ministry of Education guidelines.
• Assist teaching staff with admin requests and distribute school notices to parents.
• Manage mail, office supplies, and keep the reception area tidy and welcoming.

Skills

Reception experience

Customer service

First aid

Interpersonal skills

Tools

Edge SMS System

Job description

Balmoral School in Auckland is seeking a friendly receptionist to be the heartbeat of our school community. You will greet visitors, manage the front desk, and handle essential administrative tasks to keep daily operations running smoothly.

You will balance a bustling front counter with student attendance records and communications, support staff with requests, and ensure a welcoming, well-organised reception aligned with Ministry of Education guidelines.