Reception and Administration Assistant

Green Bay High School; Waitakere Ranges; On-site; NZD 35,000 - 52,000; Part time

Job summary

Green Bay High School in Auckland is seeking a Reception and Administration Assistant. The role combines front-line reception across two days with varied back-office duties, including enrolment processing, attendance coverage, and other administrative functions.

The 30-hour week runs over four days, with Thursday and Friday as reception days and Monday as an attendance day, all within term time. The position requires reliable, organised, and collaborative individuals who can manage multiple

Qualifications

• Experience in school enrolment and attendance is preferred.
• Strong organisational and communication skills.
• Ability to manage multiple tasks in a busy environment.

Responsibilities

• Meet and direct visitors at reception and handle sign-in/out.
• Manage enrolment processes and record new students.
• Cover attendance for one day and assist with related admin tasks.
• Maintain daily notices and front-desk communications.
• Update staff on guest arrivals and book school minibuses as needed.
• Support back-office tasks and reporting related to enrolments.

Skills

Reception

Administration

Communication

Teamwork

Data entry

Tools

KAMAR

School admin software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Green Bay High School – Waitakere, North Island

Reception and Administration Assistant – Green Bay High School Auckland

Permanent Part time – 30 hours per week (Term time only - 40 weeks per annum plus 4 weeks annual leave)

Green Bay High School is a high-achieving West Auckland Secondary School in Green Bay.

About the Role

This role combines two days on the school's front line reception desk with interesting and varied back office work. You will manage the enrolment process, cover attendance for one day and undertake other administrative functions

This role is 30 hours per week to be undertaken across 4 days. Reception is a job share on Thursday and Friday 8.00 am - 4.00pm. Attendance is also a job share on Monday 8.00am - 4.00pm

Key Responsibilities - Reception

• Meet and direct all visitors to reception
• Ensure guests are signed in and out in the appropriate manner
• Contact staff who have guests waiting for them
• Organise and direct runners as required
• Publish daily notices
• Ensure the reception area is maintained in a clean and uncluttered manner
• Answer the schools direct phone line and direct messages and enquiries
• Answer or redirect all main email enquiries
• Maintain the booking and recording of the school mini-van usage.
• All other duties normally expected of reception including but not limited to being the “eyes and ears” at the front of the school

Key Responsibilities - Other

• Enter relief rolls / New students / Changes from Deans + portal
• Adhoc distribution lists (class, group, year level)
• Staff KAMAR records
• NCEA Data Input (support and back up)
• Adhoc + regular reporting
• Transition assistance with co-ordination
• New Year 9 data management
• Enrolment management – schedule bookings
• New Staff Recruitment – logging applicants and email follow up
• Attendance duties. Caregiver follow up and reporting
• Back up MOE roll return

We are looking for Someone who is:

• Reliable, organised and efficient
• Able to manage multiple tasks in a busy environment
• A strong communicator who enjoys working collaboratively with others

Job Description available on request.

This role is classified under the Vulnerable Children Act (2014) and as such the appointment will be subject to satisfactory police vetting check.

***********@greenbayhigh.school.nz

Applications close: Friday 11 September or earlier at the school's discretion.