Scheduling Coordinator

MMI Group Limited; Upper Harbour; On-site; NZD 55,000 - 75,000; Full time

Job summary

MMI Group Limited is seeking a proactive Project Coordinator to support the communications and administrative flow between clients, project managers, site staff and suppliers. You will help ensure a positive client experience and contribute to efficient project delivery through clear updates and strong relationships.

You will manage regular client communications, coordinate meetings, update records, and support the Projects Team across multiple projects within New Zealand’s joinery and fit-out

Qualifications

• Experience in customer service, project coordination or administration.
• Excellent written and verbal communication.
• Proficient in Microsoft Office and ERP systems.
• High accuracy and ability to multitask.
• Professional presentation and interpersonal skills.
• Experience in construction/joinery environments preferred.
• Understanding of project delivery processes preferred.
• Familiar with project management systems preferred.

Responsibilities

• Maintain regular communication with customers regarding project status, timelines and milestones.
• Provide proactive updates to clients throughout manufacturing, delivery and installation phases.
• Respond promptly and professionally to customer enquiries.
• Build strong relationships with clients, contractors, designers and consultants.
• Manage client expectations through clear and accurate communication.
• Support the Projects Manager with day-to-day coordination of multiple projects.
• Schedule and coordinate meetings with clients, suppliers and internal teams.
• Prepare and distribute meeting minutes and action lists.
• Maintain project records, documentation and correspondence.
• Update project management software and client databases across the company.

Skills

Customer service

Project coordination

Administration

Excellent communication

Attention to detail

ERP systems

Microsoft Office

Interpersonal skills

Construction experience

Tools

ERP systems

Project management software

CRM system

Job description

Responsible for supporting the communications and support with our customers and link between clients, project managers, site staff, production teams, suppliers and other internal departments. This role ensures stakeholders remain informed, engaged and supported throughout the project lifecycle. The position is focused on creating a positive client experience while assisting the Projects Team to maintain efficient project delivery, clear communication and strong relationships.

Key responsibilities

• Maintain regular communication with customers regarding project status, timelines and milestones
• Provide proactive updates to clients throughout manufacturing, delivery and installation phases
• Respond promptly and professionally to customer enquiries
• Build strong positive relationships with clients, contractors, designers and consultants
• Manage client expectations through clear and accurate communication
• Support the Projects Manager with the day-to-day coordination of multiple projects
• Schedule and coordinate meetings with clients, suppliers and internal teams
• Prepare and distribute meeting minutes and action lists
• Maintain project records, documentation and correspondence
• Update project management software and client databases across the company

About you

• Proven experience in customer service, project coordination or administration
• Excellent communication skills, both written and verbal
• Solid Microsoft Office skills and used ERP systems before
• High level of accuracy and attention to detail, while still flexible and multitasking
• Professional presentation and interpersonal skills
• Experience within construction, manufacturing, joinery or fit-out environments (preferred)
• Understanding of project delivery processes (preferred)
• Experience working with project management systems (preferred)

About us

At MMI Group, we are passionate about delivering exceptional joinery solutions across residential, commercial, hospitality, retail and multi-residential projects throughout New Zealand. Our team of skilled tradespeople, project professionals and support staff take pride in producing high-quality custom joinery and interior fit-out solutions. From bespoke kitchens and luxury residential projects through to hotels, apartments, commercial offices and retail fit-outs, we are committed to delivering outstanding craftsmanship and project outcomes for our clients.