Sales Administrator

Barretts Jaguar; Christchurch; On-site; NZD 40,000 - 60,000; Full time

Job summary

Barretts BMW / MINI Motorrad Canterbury is seeking a capable Sales Administrator to support vehicle sales from order to handover. The role emphasizes accuracy, regulatory compliance and timely processing in a fast-paced environment.

You will work with the sales, accounts and service teams to ensure smooth customer handovers, accurate record-keeping and efficient stock management across new and used vehicles.

Qualifications

• Experience in motor retail sales administration is desirable.
• Knowledge of Kerridge (ADP), Drive or similar dealership management systems.
• Understanding of automotive compliance, vehicle registration processes and manufacturer standards is advantageous.
• 40 hours per week, Monday–Friday.

Responsibilities

• Handle vehicle invoicing and financial administration.
• Assist with new and used vehicle stock purchasing and stock management.
• Manage electronic deal files and ensure documentation is accurate and auditable.
• Maintain compliance with automotive regulations and manufacturer standards.
• Process finance settlements and support vehicle funding needs.
• Coordinate DVLA keeper changes and vehicle registrations.
• Provide day‑to‑day admin support to the sales team and other departments.

Skills

Organisation

Attention to detail

Communication skills

Problem solving

Tools

Kerridge (ADP)

Drive or similar DMS

Job description

Sales Administrator – Barretts BMW / MINI / Motorrad Canterbury

We are currently recruiting for a Sales Administrator to join the team at our BMW MINI Motorrad retailers in Canterbury.

You will be representing some of the motor industry’s most iconic brands at an exciting time as they lead the way in luxury and innovation.

As a Sales Administrator, you will be responsible for the accurate and timely processing of vehicle sales from order through to handover, ensuring all documentation, manufacturer standards and compliance requirements are met. Working within a fast‑paced environment, you'll manage multiple tasks and deadlines while providing essential administrative support to the sales team and wider business.

Key Responsibilities Will Include:

• Vehicle invoicing and financial administration.
• New and used vehicle stock purchasing and stock management.
• Electronic deal file management, ensuring all documentation is complete, accurate and fully auditable.
• Maintaining compliance with manufacturer, FCA and automotive regulatory requirements.
• Processing finance settlements and supporting vehicle funding requirements.
• Managing DVLA keeper changes and vehicle registration administration.
• Conducting customer and vehicle due diligence checks.
• Monitoring and reporting vehicle stock movements and producing regular stock reports.
• Coordinating new and used vehicle preparation processes, ensuring vehicles are ready for customer delivery within required timescales.
• Liaising with the Sales, Accounts, Service and Valeting departments to ensure seamless customer handovers.
• Maintaining accurate records across dealership management systems and manufacturer platforms.
• Supporting the department with a variety of day‑to‑day administrative duties and process improvements.

The successful candidate will be highly organised, methodical and capable of working accurately under pressure whilst meeting tight deadlines. You will have excellent communication skills, strong attention to detail and a proactive approach to problem solving.

Previous experience within a motor retail sales administration role is highly desirable, along with knowledge of Kerridge (ADP), Drive or similar dealership management systems. A good understanding of automotive compliance, vehicle registration processes and manufacturer standards would be a distinct advantage.

Your standard hours will be 40 hrs per week Monday-Friday.