Research Operations Coordinator - Brain Research Centre

University of Auckland; Auckland; On-site; NZD 73,000 - 91,000; Full time

Benefits offered by this job

Health insurance discounts

Childcare support

Five weeks’ annual leave

Job summary

The University of Auckland's Faculty of Medical and Health Sciences is seeking an experienced administrator to support the Centre for Brain Research Director, Research Operations Manager, and researchers. This 12-month fixed-term role provides administrative and coordination support across projects, governance, reporting, budgeting, events, and stakeholder engagement.

You will work closely with researchers, funders, and internal teams to keep operations running smoothly and ensure key activities

Qualifications

• Capable administrator who is organised, approachable, and enjoys supporting a busy team.
• Takes initiative, builds strong relationships, and can manage a mix of operational, financial, and coordination tasks.
• Experience with project coordination, financial administration, or working in a complex organisation would be an advantage.
• Reliable, adaptable, and happy to get stuck in wherever support is needed.

Responsibilities

• Deliver events and visitor support by coordinating workshops, conferences, meetings, travel arrangements, official visits, and public engagement activities
• Coordinate research centre operations by providing proactive and organisational support to the Centre Director, including coordinating meetings, managing priorities, preparing correspondence, and following up on key actions and initiatives.
• Build and maintain stakeholder relationships with researchers, funders, industry partners, and institutions while supporting communications, website content, and external reporting requirements.
• Manage financial and procurement processes including budgeting support, expenditure monitoring, purchasing, reconciliations, supplier setup, and financial reporting.

Job description

The University of Auckland's Faculty of Medical and Health Sciences is seeking an experienced administrator to support the Centre for Brain Research Director, Research Operations Manager, and researchers. This 12-month fixed-term role provides administrative and coordination support across projects, governance, reporting, budgeting, events, and stakeholder engagement.

You will work closely with researchers, funders, and internal teams to keep operations running smoothly and ensure key activities