Research Operations Coordinator

Aitomic Jobs; Auckland; Hybrid; NZD 68,000 - 79,000; Part time

Job summary

The University of Auckland is hiring a Research Operations Coordinator to support funded research programmes and coordinate events, travel, governance and procurement. This role focuses on culturally responsive administration and strong stakeholder engagement, with scope to develop into more senior operations work.

Working 22.5 hours per week on-site in Auckland, you will join a diverse team and contribute to interdisciplinary research efforts across the Centre of Research Excellence.

Qualifications

• 3-4 years experience in the research management sector with multiple stakeholders.
• Proven customer service experience.
• Excellent communication in English, both written and spoken.
• Proficiency with Microsoft Word and Excel; comfortable with office systems.
• Culturally responsive, ideally with Māori and Pacific community engagement.

Responsibilities

• Support the Operations Manager and team with governance, advisory group meetings and diaries.
• Coordinate travel and accommodation for internal and external stakeholders.
• Assist with purchasing, receipting, and supplier activation in line with policy.
• Organise events, education activities and outreach with Māori and Pacific communities.
• Maintain budget tracking and expenditure within approved limits.

Skills

3-4 years experience in research mgmt

Proven customer service experience

Excellent communication skills

Microsoft Office

Culturally responsive (Māori/Pacific)

Tools

Microsoft Office Suite

Job description

Short Summary

Research Operations Coordinator with University of Auckland. Te Whiwhinga mahi | The opportunity This is so much more than a coordination position, "Business not as usual" is our ethos, so you'll be a mover and shaker, ready to work effectively and efficiently by harnessing the University processes and systems and leveraging the fantastic relationships you're able to build both internally and externally. Ideally, you will…

Key Details

• Position / opportunity: Research Operations Coordinator
• Organization: University of Auckland
• Country / coverage: New Zealand
• Location: Auckland, Auckland, New Zealand
• Work arrangement: On-site
• Opportunity type: Jobs
• Sector: Health
• Compensation: Not specified
• Duration: Not specified
• Start date: 2026-09-21
• Application deadline: Not specified

Description

Te Whiwhinga mahi | The opportunity This is so much more than a coordination position, "Business not as usual" is our ethos, so you'll be a mover and shaker, ready to work effectively and efficiently by harnessing the University processes and systems and leveraging the fantastic relationships you're able to build both internally and externally. Ideally, you'll bring with you an understanding of, or prior experience working with tangata whenua and/or Pacific Peoples and will be able to bring your own experiences to help to fine tune what and how we do things. Our team's strengths are in its diversity, interdisciplinary /inter-institutional collaborations, and the culturally safe space we have created. This is a great opportunity to kick start your career in research support with a clear career pathway for a talented Research Operations Coordinator to work towards a senior and even ultimately a manager research support/operations role. You will have the support of the wider team across the CoRE and the host faculty to gain experience and develop your career in research support. Key accountabilities include: Support the Pouwhakarite | Māori Strategy Support Adviser with the organisation of our Māori summer research programme. Liaise with relevant stakeholders and coordinate events including outreach and education activities with our Māori and Pacific communities. This may include attending outreach events across the country. Track and manage expenditure for events to keep them within budget Organisation of travel and accommodation for approved internal and external stakeholders. Provide administrative support to the Operations Manager and team, including the organisation of governance, advisory group and other meetings, document production, diary management Support with purchasing, receipting, set-up, and activation of suppliers, ensuring alignment with financial policy and Centre values. This is a part-time (22.5 hours per week, 0.6 FTE), fixed term role until 31/12/2028, in the first instance. Subject to confirmation of ongoing funding, the fixed term period may be extended. The working pattern is flexible and may be agreed with the manager to fit in with family or other commitments. The remuneration is $68,101 - $79,300 per annum, pro rata, dependent on skills and experience. For more detailed information, please refer to the Position Description . Mō tō mātou rōpū | About the team You will be working with the Research Operations Manager, Centre Co-Directors, Pouwhakarite, Pou Tikanga, Pacific Portfolio Coordinator and Senior Research Operations Coordinator at Pūtahi Manawa | Healthy Hearts for Aotearoa New Zealand Centre of Research Excellence. We are all passionate about the mission and values of our Centre and working together to really make a difference. You will also be a part of the Research Services community at the Faculty of Medical and Health Sciences with opportunities to participate in all our training and social events. He kōrero mōu | About you You'll have the ability to quickly pick up University systems, and you'll be comfortable working independently or with others. Innovation will be a strength of yours, and you'll be confident to contribute to our aim to disrupt the status quo. You will have: 3-4 years experience in the research management sector working with several stakeholders OR the equivalent experience working for complex organisation, with project coordination or financial administration experience Proven customer service experience Culturally responsive, ideally with experience working with Māori and Pacific communities and stakeholders Excellent communication skills and spoken and written English Proficiency with Microsoft Office, including Word and Excel Your coordination and organisational skills will be imperative to your success, you'll know what is happening, who needs to give you what and when by. You'll have the ability to follow up but the emotional intelligence to decide when and how to do this. Naturally, with the mahi we do here, you'll share in our vision and goals and have the health of our people at the heart of what you do. Ngā āhuatanga kei a mātou | What we offer The…

Responsibilities

• Te Whiwhinga mahi | The opportunity This is so much more than a coordination position, "Business not as usual" is our ethos, so you'll be a mover and shaker, ready to work effectively and efficiently by harnessing the University processes and systems and…
• Ideally, you will bring with you an understanding of, or prior experience working with tangata whenua and/or Pacific Peoples and will be able to bring your own experiences to help to fine tune what and how we do things.
• Our team's strengths are in its diversity, interdisciplinary /inter-institutional collaborations, and the culturally safe space we have created.
• This is a great opportunity to kick start your career in research support with a clear career pathway for a talented Research Operations Coordinator to work towards a senior and even ultimately a manager research support/operations role.
• You will have the support of the wider team across the CoRE and the host faculty to gain experience and develop your career.
• Key accountabilities include: Support the Pouwhakarite | Māori Strategy Support Adviser with the organisation of our Māori summer research programme.

Requirements / Eligibility

• You'll have the ability to quickly pick up University systems, and you'll be comfortable working independently or with others.
• Innovation will be a strength of yours, and you'll be confident to contribute to our aim to disrupt the status quo.
• You will have: 3-4 years experience in the research management sector working with several stakeholders OR the equivalent experience working for complex organisation, with project coordination or financial administration experience Proven customer service…
• You'll have the ability to follow up but the emotional intelligence to decide when and how to do this.
• Naturally, with the mahi we do here, you'll share in our vision and goals and have the health of our people at the heart of what you do.