Research Operation Coordinator

University of Auckland; Auckland; On-site; NZD 73,000 - 91,000; Full time

Benefits offered by this job

Health insurance discounts

Childcare support

Five weeks’ annual leave

Job summary

The University of Auckland's Faculty of Medical and Health Sciences is seeking an experienced administrator to support the Centre for Brain Research Director, Research Operations Manager, and researchers. This 12-month fixed-term role provides administrative and coordination support across projects, governance, reporting, budgeting, events, and stakeholder engagement.

You will work closely with researchers, funders, and internal teams to keep operations running smoothly and ensure key activities

Qualifications

• Capable administrator who is organised, approachable, and enjoys supporting a busy team.
• Takes initiative, builds strong relationships, and can manage a mix of operational, financial, and coordination tasks.
• Experience with project coordination, financial administration, or working in a complex organisation would be an advantage.
• Reliable, adaptable, and happy to get stuck in wherever support is needed.

Responsibilities

• Deliver events and visitor support by coordinating workshops, conferences, meetings, travel arrangements, official visits, and public engagement activities
• Coordinate research centre operations by providing proactive and organisational support to the Centre Director, including coordinating meetings, managing priorities, preparing correspondence, and following up on key actions and initiatives.
• Build and maintain stakeholder relationships with researchers, funders, industry partners, and institutions while supporting communications, website content, and external reporting requirements.
• Manage financial and procurement processes including budgeting support, expenditure monitoring, purchasing, reconciliations, supplier setup, and financial reporting.

Job description

• UoA Department Name: Centre for Brain Research

Company Description

Waipapa Taumata Rau | The University of Auckland
The University of Auckland is Aotearoa New Zealand’s leading university. With more than 6,000 academic and professional staff supporting over 46,000 students, we are proud to be one of the country’s largest and most diverse employers. Our people are driven by curiosity, purpose, and a shared commitment to creating positive impact for our communities.

Job Description

Te Whiwhinga mahi | The Opportunity
At the Faculty of Medical and Health Sciences, we're looking for an experienced administrator to support the Director’s, Research Operations Manager, and researchers within the Centre for Brain Research. This is a fixed term role for 12 months, however, there is the potential to be extended depending on external funding.
This is varied role where you'll help keep the centre running smoothly, providing direct administrative and coordination support to the Centre Director, alongside support across research projects, governance activities, reporting, financial administration, events, and stakeholder engagement. You’ll be working closely with researchers, funders, and internal support teams, and coordinate day-to-day operations, maintain effective processes, and ensure key activities and projects are delivered successfully.

Key Responsibilities:

• Deliver events and visitor support by coordinating workshops, conferences, meetings, travel arrangements, official visits, and public engagement activities
• Coordinate research centre operations by providing proactive and organisational support to the Centre Director, including coordinating meetings, managing priorities, preparing correspondence, and following up on key actions and initiatives.
• Build and maintain stakeholder relationships with researchers, funders, industry partners, and institutions while supporting communications, website content, and external reporting requirements.
• Manage financial and procurement processes including budgeting support, expenditure monitoring, purchasing, reconciliations, supplier setup, and financial reporting.

The salary range for this position is between $73,400 - $90,700 annum, depending on skills and experience. For more detailed information, please refer to the Job Description .

Application deadline: Wednesday 11th November 2026

He kōrero mōu |About You
We're looking for a capable administrator who is organised, approachable, and enjoys supporting a busy team. You'll be someone who takes initiative, builds strong relationships, and can manage a mix of operational, financial, and coordination tasks. Experience with project coordination, financial administration, or working in a complex organisation would be an advantage. Above all, you'll be reliable, adaptable, and happy to get stuck in wherever support is needed.

Ngā āhuatanga kei a mātou | What We Offer
The University of Auckland is committed to providing an excellent working environment through:

• Discounts on health insurance, childcare and childhood education, as well as free flu vaccinations and eye testing
• A competitive salary with five weeks’ annual leave

#LI-DNI

Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF,+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

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