Remote Travel Logistics Specialist

Travelwithsan; Dunedin; Remote; NZD 98,000 - 133,000; Full time

Job summary

Travelwithsan is expanding its remote operations team and seeks a Travel Logistics Specialist to oversee booking coordination, scheduling management, and reservation accuracy from inquiry to final confirmation. The role is fully remote and requires proactive, detail-driven professionals who can manage multiple timelines with clear client communication.

The ideal candidate is organized, tech-savvy, and comfortable working independently within structured systems, with potential mentorship and

Qualifications

• Strong organizational and time-management skills.
• Clear, professional written and verbal communication.
• Ability to manage multiple client timelines simultaneously.
• Comfortable working independently in a remote environment.
• Tech-savvy and confident navigating online booking platforms.
• Customer service, scheduling, or administrative experience (preferred, not required).

Responsibilities

• Coordinate reservations, booking timelines, and scheduling logistics.
• Review confirmations to ensure accuracy and completeness.
• Communicate with clients to gather required information and provide updates.
• Track pending items and follow up on outstanding details.
• Maintain organized digital records within established systems.
• Ensure a seamless handoff between inquiry, booking, and confirmation stages.

Skills

Organizational skills

Time-management

Communication skills

Multitasking

Remote work

Tech-savvy

Tools

Online booking platforms

Job description

We are expanding our remote operations team and seeking a highly organized Travel Logistics Specialist to oversee booking coordination, scheduling management, and reservation accuracy for our clients. This role plays a key part in ensuring every detail is confirmed, documented, and executed smoothly from inquiry to final confirmation.

The ideal candidate is proactive, detail-driven, and confident managing multiple timelines while maintaining clear and professional communication. This is a fully remote opportunity designed for someone who thrives in structured systems and values precision.

What You'll Do:

• Coordinate reservations, booking timelines, and scheduling logistics
• Review confirmations to ensure accuracy and completeness
• Communicate with clients to gather required information and provide updates
• Track pending items and proactively follow up on outstanding details
• Maintain organized digital records within established systems
• Ensure a seamless handoff between inquiry, booking, and confirmation stages

What Were Looking For:

• Strong organizational and time-management skills
• Clear, professional written and verbal communication
• Ability to manage multiple client timelines simultaneously
• Comfortable working independently in a remote environment
• Tech-comfortable and confident navigating online booking platforms
• Customer service, scheduling, or administrative experience (preferred, not required)

Eligibility Requirement:

Must be a citizen of the United States, United Kingdom, Mexico, Spain, Australia, or LATAM.

Why This Role Is a Great Fit:

• Fully remote flexibility
• Structured training and ongoing mentorship
• Access to established systems and operational support
• Clear pathway for growth within a supportive team environment