Fertility Admin Coordinator, 0.9 Fte

Health New Zealand - Te Whatu Ora; Auckland; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete in Auckland is seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

The role is permanent, full-time (30-40 hours per week), Monday to Friday, with a pay rate of 32–36 NZD per hour. You will plan and oversee day-to-day operations, supervise onboarding and payroll information, manage records, and liaise with customers, suppliers and authorities.

Qualifications

• Prior experience in office administration or office management.

Responsibilities

• Plan and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and resources to support sales, dispatch, operations and accounts.
• Supervise onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices and expense records.
• Liaise with customers, suppliers, service providers and authorities to coordinate office operations.
• Maintain office equipment, supplies and service contracts; arrange repairs as needed.
• Prepare internal communications, meeting notes and procedural documents.
• Maintain health and safety, privacy and compliance records; assist reporting.

Job description

LG Home Trading Limited, trading as Ocean Concrete, supplies high-quality concrete to the New Zealand building industry. We are seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

Employment type: permanent, full-time, 30 - 40 hour per week

Days required: Monday to Friday

Pay: $32 -$36 per hour

Your duties will include:

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Successful applicants will have: