Office Manager: Operations & Admin Leader

The Doctors Medical Centres; Auckland; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete in New Zealand is seeking an Office Manager to organise and control our office functions, administrative systems and office resources. The role is permanent, full-time, 30–40 hours per week.

You will plan, review and manage day-to-day office services, allocate staff time and resources, supervise onboarding and payroll information, and liaise with customers, suppliers and authorities to resolve issues. Mandarin is useful but not essential; NZ work rights required.

Qualifications

• A relevant degree in management, business/public administrator or law.
• Or at least three years of relevant experience in office management or administration or secretary.
• Strong business writing, reporting and stakeholder communication skills.
• Sound judgement and discretion.
• Great work ethic and a hard-working attitude.
• Excellent attention to details.
• Mandarin is useful but not essential.

Responsibilities

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Skills

Strong communication

Attention to detail

Organisational skills

Judgement

Discretion

Work ethic

Hard-working

Education

Degree in management or business/public administration or law

Job description

Ocean Concrete in New Zealand is seeking an Office Manager to organise and control our office functions, administrative systems and office resources. The role is permanent, full-time, 30–40 hours per week.

You will plan, review and manage day-to-day office services, allocate staff time and resources, supervise onboarding and payroll information, and liaise with customers, suppliers and authorities to resolve issues. Mandarin is useful but not essential; NZ work rights required.