Regional Administrator

Department of Corrections NZ; Wellington; Hybrid; NZD 65,000 - 68,000; Full time

Job summary

The Department of Corrections NZ is seeking a proactive administrator to support three teams from our Wellington base. Your role will include processing invoices in SAP, plus a range of tasks such as surveys, Excel reporting, PowerPoint, SharePoint document management, travel bookings and general admin duties.

You will work across the National Office teams and Trentham as needed, with a fixed-term contract until 30 June 2027.

Qualifications

• Experience in providing efficient and effective business administration support.
• Ability to build and maintain professional relationships across organisational levels.
• Maintain confidentiality and manage sensitive information.
• Ability to understand interrelated systems (finance and legal).
• Attention to detail with strong prioritisation and time management.
• Strong written and verbal communication skills.
• Proactive attitude with problem-solving skills.
• Ability to analyse data and draw conclusions; diary management skills.

Responsibilities

• Process invoices using SAP financial modules.
• Run surveys and design Excel reports; create PowerPoint presentations.
• Manage documents on SharePoint and handle travel and accommodation bookings.
• Provide general administration support across three teams.
• Assist with staff onboarding and procurement tasks, including vendor requests.
• Update intranet pages and coordinate meetings and room bookings.

Skills

SAP experience

Invoice processing

Diary management

SharePoint management

Excel reporting

PowerPoint presentations

Travel bookings

Communication skills

Confidentiality

Tools

SharePoint

Outlook

Teams

PowerPoint

Excel

SAP

Job description

# Regional Administrator## About this role* **Fixed-term contract until 30 June, 2027*** **Monday to Friday hours*** **Support across two teams - mainly based in Wellington CBD****M****ō** **te t****ū****nga | About the role**We are looking for a proactive and competent administration superstar to join our Offender Employment Administration Team, Executive Service Team as well as our Legal Services Team.While a large part of your role will be processing invoices using the department's SAP financial modules, you will also undertake a variety of tasks including running surveys, excel reporting design, PowerPoint presentations, document management on SharePoint, travel and accommodation bookings and a variety of other general administration tasks.***Important information for this role:*** *Your role will work across three teams, two of these teams is based in our National Office in Wellington Central, and the other is based at our Regional Administration Building in Trentham. You will mainly be based within the teams in National Office, however flexibility and adaptability to help the team in Trentham is also required.***Ng****ā** **p****ū****kenga me ng****ā** **wheako | Skills and experience**To be successful in this role you need:* Experience in providing efficient and effective business administration support.* Ability to build and maintain professional working relationships with a diverse cross section of people across a range of organisational levels.* Ability to maintain confidentiality and manage sensitive information.* Ability to understand interrelated systems (finance and legal)* Attention to detail and strong prioritisation and time management skills.* Strong written and verbal communication skills.* Proactive approach with a can do attitude.* Good problem-solving skills.* Ability to analyse data and to draw conclusions* To have diary management skills* SAP experience* Using electronic systems for document management (SharePoint), procurement, accounts payable, contract management, email and room bookings (Outlook), and legal services unit communications (Teams)* Finance related responsibilities including managing invoices, requesting purchase orders* Procurement related responsibilities including completing vendor request forms* Assisting with staff onboarding* Ordering catering, booking travel, stationery and photocopier problem solver* Updating the Legal Services' Unit page on Corrections' intranet* Full drivers license requiredYou need to be agile, adaptable and quick to pick up things. If this sounds like you – apply now!**Ng****ā** **painga | The benefits**The salary range for this role is $64,717 - $68,434 per annum across 2 levels. Appointment and remuneration will reflect skills and experience relevant to the role.**M****ō** **m****ā****tou | About us**Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.**Tono in****ā****ianei | Apply Now**To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored **CV and a cover letter** describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.**Applications close on: 4th October 2026**If you have any questions or want to learn more about a career with us, contact [e-mail], or visit **careers.corrections.govt.nz.**## Job details| | || --- | --- || Job reference: | APA/1934548W || Location: | Wellington (Te Whanganui a Tara) || Date posted: | 22-Sep-2026 || Application close date: | 04-Oct-2026 || Attachments: | Regional - Administrator Officer.pdf (PDF, 356KB)Position DescriptionRegional - Administrator Officer.pdf (PDF, 356KB)Position Description |