Administration Officer

Department of Corrections NZ; New Plymouth; On-site; NZD 60,000 - 64,000; Full time

Job summary

The Department of Corrections NZ in New Plymouth is seeking an Administration Officer to support a busy team with broad administrative tasks. The role includes reception, document preparation for court, records management and providing support to leadership, while working in a values-led organisation committed to safety and rehabilitation.

You will interact with diverse community members and be comfortable in a role that engages with vulnerable people.

Qualifications

• Strong experience and knowledge of office administration.
• MS Office suite (Word, Outlook, Excel) and ability to learn new systems quickly.
• Excellent communication, teamwork, and people skills.
• Organise effectively, be adaptable, multi-task, and meet deadlines.
• Develop positive relationships with a diverse range of people.
• Resilience in changing environments; problem solving in pragmatic ways.
• Alignment with departmental values; government sector experience desirable.

Responsibilities

• Reception duties: answer phones, take messages, greet visitors, coordinate meetings.
• Liaise with organisations and services; prepare documents for court and filing.
• Purchase materials and conduct stocktaking; record management and timeliness.
• Provide administration support to leadership team; contribute to site safety.

Skills

Office administration

Communication

Teamwork

Organisation

Resilience

Education

Full NZ Driver Licence

Tools

Microsoft Office

Job description

# Administration Officer## About this role* Permanent, full-time opportunity based in New Plymouth* Friendly and supportive team environment* Join a values-led organisation doing mahi that matters!**Mō te tūnga | About the role**Our New Plymouth Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe.As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including:* Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.* Liaising with organisations and services we work with.* Preparing documents for court and filing.* Purchasing materials and stocktaking.* Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.* Providing administration support to leadership team.* Contributing to site health and safety.You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment.**Mōu | About you**We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include:* Strong experience and knowledge of office administration.* Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.* Excellent communication, teamwork, and people skills.* The ability to organise effectively, be adaptable, multi-task, and meet deadlines.* The ability to develop, foster and maintain positive working relationships with a diverse range of people.* Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.* Alignment with our departmental values that shape the way we conduct our mahi.* Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential.You will also need a Full New Zealand Driver Licence for this role.Applicants **must be** a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.**Ngā painga | The benefits**The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.**Mō mātou | About us**Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.**Tono ināianei | Apply Now**To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.**Applications close on: Wednesday 7th October 2026**If you have any questions or want to learn more about a career with us, contact [e-mail], or visit careers.corrections.govt.nz.**We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.**## Job details| | || --- | --- || Job reference: | APA/1947932 || Location: | Taranaki || Date posted: | 22-Sep-2026 || Application close date: | 07-Oct-2026 || Attachments: | Administration\\_Officer\\_-\\_Service\\_Centre.pdf (PDF, 35KB)Position Description |