Recruitment Coordinator

Tribe Group; Wellington; On-site; NZD 55,000 - 70,000; Full time

Job summary

Tribe Group is partnering to fill a Recruitment Coordinator role in Wellington, New Zealand, on a fixed-term contract through to February 2027. The role involves busy coordination, diary management across stakeholders, and delivering a strong candidate experience.

You will handle recruitment documentation, keep processes moving, and support multiple tasks with a calm, detail-focused approach. Phone screens and proactive communication are key to success in this fast-paced environment.

Qualifications

• Strong administration and coordination experience.
• Ability to handle high volumes and competing priorities.
• Excellent attention to detail and accuracy.
• Organised, process-driven approach to keeping work moving.
• Proactive, can-do attitude and collaboration.
• Confident, engaging communication (written and verbal).
• Phone screening with candidates is welcomed.
• Recruitment experience is advantageous.

Responsibilities

• Coordinate interviews and manage diaries across multiple stakeholders.
• Communicate with candidates and provide a great candidate experience.
• Manage recruitment documentation, records and admin with accuracy.
• Keep recruitment processes on track, follow up actions and anticipate needs.
• Handle a high volume of work while staying calm, organised and detail-focused.
• Speak with candidates by phone, including initial phone screens.

Skills

Administration

Coordination

Detail-oriented

Process-driven

Proactive attitude

Communication

Phone screening

Recruitment awareness

Job description

We are delighted to be partnering with public sector client to find a capable Recruitment Coordinator to join the team on a fixed-term contract through to February 2027. This is a busy, hands‑on coordination role suited to someone who thrives on variety, can juggle multiple tasks with ease, and enjoys keeping recruitment processes moving at pace.

What You’ll Be Doing

• Coordinating interviews and managing diaries across multiple stakeholders
• Communicating with candidates and providing a great candidate experience
• Managing documentation, records, and recruitment administration with accuracy
• Keeping recruitment processes on track, following up actions, and anticipating what’s needed next
• Handling a high volume of work while staying calm, organised, and detail-focused
• Speaking with candidates over the phone, including initial phone screens where required

What we’re looking for

• Strong administration and coordination experience
• Confidence managing high volumes of work and competing priorities
• Excellent attention to detail and pride in producing accurate work
• A highly organised, process-driven approach to keeping work moving
• A proactive, can‑do attitude, with no hesitation pitching in where needed
• A confident, engaging communication style (written and verbal)
• Comfort speaking with candidates by phone, including initial phone screens
• Recruitment experience is an advantage, but attitude, organisation and communication skills are just as important

What’s in it for you

• A varied, fast‑paced coordination role with plenty of stakeholder interaction
• Fixed-term stability through to February 2027
• A role that will suit someone who enjoys being relied on, solving problems, and keeping things running smoothly

For any questions give Louise Pierce a call on 027 367 2882 and quote Job ID: 18640 for a confidential chat.

To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.

At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.

Tribe is a group of specialist teams, each of who truly understand their world, and together they partner to understand yours. Whether you’re looking for your next opportunity or recruiting, we’re all about bringing people together for a shared purpose. Find your people.