Recruitment Coordinator

SmartRecruiters, Inc.; Auckland; On-site; NZD 52,000 - 76,000; Full time

Job summary

Hato Hone St John in Auckland, New Zealand is seeking a Recruitment Coordinator on a fixed-term contract through October 2027. You will support the recruitment team by delivering a people-first experience, from sourcing talent to coordinating interviews and managing pre-employment checks.

The role focuses on frontline operational and clinical teams, requiring ongoing engagement and relationship management with a diverse workforce.

Qualifications

• Experience as Candidate Manager or Recruitment Coordinator in internal or agency settings.
• Strong interpersonal skills with a focus on candidate experience.
• Proficient with recruitment systems and digital tools; highly organized.

Responsibilities

• Call and screen candidates to assess fit and guide them through the process.
• Sourcing via job boards, social media, and networks to initiate conversations.
• Coordinate interviews and support hiring managers to keep processes on track.
• Manage pre-employment checks (vetting, references, role requirements).
• Support info evenings, assessment centres, and community career events.
• Maintain ready talent pools in the CRM for paid and volunteer roles.
• Assist Recruitment Advisors as needed.

Skills

Candidate management

People-person

Tech-savvy

Organized

Candidate experience

Tools

Applicant Tracking System (ATS)

CRM software

Job description

Hato Hone St John has been serving New Zealanders since 1885. Today, we havenearly 12,000kaimahiworking across Aotearoa to enhance the health and wellbeing of our communities. From responding to 111 calls to supporting people to stay healthy through health education,accessand monitoring, we make a life-changing difference every day.

Job Description

Due to an internal promotion we have an opportunity for a Recruitment Coordinator to join our team on a fixed-term contract until October 2027 . You’ll play a key role in supporting our recruitment team by delivering a people-first experience that’s organised, professional, and engaging for every candidate. From sourcing talent to coordinating interviews and managing pre-employment checks, you'll be hands on and at the heart of the candidate journey.

The portfolio you’ll be supporting is fast-paced and centred around our frontline operational and clinical teams, requiring ongoing engagement and relationship management across a diverse workforce. We’re looking for someone who genuinely enjoys connecting with people. If picking up the phone, having a good kōrero, and helping guide people through their recruitment journey sounds like your kind of day, you might be just who we’re after.

Key responsibilities:

• Calling and phone screening candidates - you’ll be the friendly first voice they hear, helping to assess their fit and guide them through the process
• Using job boards, social media, and networks to find great people and start meaningful conversations
• Coordinating interviews and supporting hiring managers to keep the process running smoothly
• Managing pre-employment checks (police vetting, references, and other role-specific requirements)
• Supporting info evenings, assessment centres, and community-focused careers events
• Maintaining strong, ready-to-go talent pools in our CRM for both paid and volunteer roles
• Jumping in to support Recruitment Advisors as needed

Qualifications

Ko wai koe - About you:

• Experience working as a Candidate Manager or Recruitment Coordinator in an internal recruitment or agency environment preferred.
• You’re a natural people-person who gets energy from meaningful conversations
• You’re tech-savvy and confident using recruitment systems and digital tools
• Organised, detail-focused, and comfortable juggling a busy to-do list
• A genuine interest in delivering a great experience for both candidates and hiring managers

You’ll join a large, purpose-led team working collaboratively to deliver real impact where it matters most. This is a great opportunity to grow your recruitment career in a fast-paced environment where you’re backed by a passionate team – and no two days are the same.

Additional Information

At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we’re committed to creating a workplace where everyone belongs.

If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.

Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.