Receptionist

seek.co.nz; Auckland; On-site; NZD 45,000 - 58,000; Full time

Job summary

ANI seeks a receptionist to be the welcoming face of the front office, handling inquiries, greeting visitors and students, and supporting staff with administrative tasks. The role includes data entry, attendance, calendar management, and maintaining filing systems.

Ideal candidates will have excellent communication, strong organisation, and experience with standard office tools. School experience is a plus, with a positive attitude and ability to work in a busy environment.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational skills with great attention to detail.
• Essential experience with office systems and digital tools (e.g., Microsoft Office, Google Workspace, Student management systems).
• A proactive, flexible team player with the ability to work independently.
• Ability to work calmly and effectively in a busy environment.
• Prior experience in reception is preferred, school experience is an advantage.

Responsibilities

• Greet visitors, students, and whanau, answer incoming calls, emails and manage general inquiries with a warm and professional demeanour.
• Assist with data entry, student attendance, notices, general school administration, sorting mail, managing calendars, office functions and maintaining digital and physical filing systems.
• Manage student office monitors and sell uniform and stationery to new students.
• Keep the reception and common areas tidy, monitor office supplies, support the senior leadership and staff as required with administrative tasks and manage the sick bay.

Skills

Communication skills

Organisational skills

Office software proficiency

Team player

Independent working

Calm under pressure

Tools

Microsoft Office

Google Workspace

Student management systems

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a position for someone who serves as the welcoming face of ANI, managing front-office communications, assisting students and visitors, and providing vital administrative support to ensure a safe, organised, and efficient environment for families and staff. The receptionist will also administer first aid to students and staff when required.

Key responsibilities

Greet visitors, students, and whanau, answer incoming calls, emails and manage general inquiries with a warm and professional demeanour

Assist with data entry, student attendance, notices, general school administration, sorting mail, managing calendars, office functions and maintaining digital and physical filing systems

Manage student office monitors and sell uniform and stationery to new students

Keep the reception and common areas tidy, monitor office supplies, support the senior leadership and staff as required with administrative tasks and manage the sick bay

About you

Excellent communication and interpersonal skills

Strong organisational skills with great attention to detail

Essential experience with office systems and digital tools (e.g., Microsoft Office, Google Workspace, Student management systems)

A proactive, flexible team player with the ability to work independently

Ability to work calmly and effectively in a busy environment

Prior experience in reception is preferred, (school experience is an advantage) and a positive attitude and willingness to learn is essential

Please note that by submitting your application, you authorise the selection panel to contact individuals other than your listed referees to gather information regarding your suitability for this role.