Receptionist

Aotearoa New Zealand Association of Social Workers; Albert-Eden; On-site; NZD 38,000 - 48,000; Full time

Job summary

Aotearoa New Zealand Association of Social Workers (ANI) seeks a friendly receptionist to be the welcoming face of the front office. You will handle calls and inquiries, assist students and visitors, and provide essential administrative support to keep the environment safe, organised, and efficient.

You will also administer first aid when required. The role involves data entry, attendance tasks, mail and calendar management, and supporting senior staff with various administrative duties in a

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational skills with great attention to detail.
• Experience with office systems and digital tools (e.g., Microsoft Office, Google Workspace, Student management systems)
• Proactive, flexible team player with the ability to work independently
• Ability to work calmly in a busy environment

Responsibilities

• Greet visitors, students and whanau, answer calls, and manage general inquiries.
• Assist with data entry, student attendance, notices and general school administration.
• Sort mail, manage calendars, office functions and filing systems (digital and physical).
• Manage student office monitors and sell uniform and stationery to new students.
• Keep reception and common areas tidy and monitor office supplies; support staff with admin tasks; manage sick bay.

Skills

Communication skills

Organisation

Office software

Tools

Microsoft Office

Google Workspace

Student management systems

Job description

This is a position for someone who serves as the welcoming face of ANI, managing front-office communications, assisting students and visitors, and providing vital administrative support to ensure a safe, organised, and efficient environment for families and staff. The receptionist will also administer first aid to students and staff when required.

Please note that by submitting your application, you authorise the selection panel to contact individuals other than your listed referees to gather information regarding your suitability for this role.

Key responsibilities

Greet visitors, students, and whanau, answer incoming calls, emails and manage general inquiries with a warm and professional demeanour

Assist with data entry, student attendance, notices, general school administration, sorting mail, managing calendars, office functions and maintaining digital and physical filing systems

Manage student office monitors and sell uniform and stationery to new students

Keep the reception and common areas tidy, monitor office supplies, support the senior leadership and staff as required with administrative tasks and manage the sick bay

About you

Excellent communication and interpersonal skills

Strong organisational skills with great attention to detail

Essential experience with office systems and digital tools (e.g., Microsoft Office, Google Workspace, Student management systems)

A proactive, flexible team player with the ability to work independently

Ability to work calmly and effectively in a busy environment

Prior experience in reception is preferred, (school experience is an advantage) and a positive attitude and willingness to learn is essential