Property & Projects Coordinator

JobSpace; Hamilton; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Five weeks annual leave

Wellbeing days

Increased Kiwisaver contributions

HealthNow card

Subsidised lunches

Hybrid working

Job summary

The Wise Group is seeking a Property & Projects Coordinator to support maintenance, facilities, compliance, and capital works across our national property portfolio. You will coordinate activities, documentation, reporting, supplier relationships, and stakeholder communications to ensure safe, efficient, on-time delivery.

The role requires strong organisation and a collaborative mindset. You will work closely with the Property & Asset Manager, bringing 2+ years of relevant experience, solid PM

Qualifications

• At least 2 years' experience in project coordination, property administration, facilities coordination, or a similar role.
• Understanding of project management principles and project delivery processes.
• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building skills.
• Ability to collaborate, influence, and work with diverse stakeholders.
• Experience with procurement, contract administration, or facilities/property activities.
• Proficiency in MS Word and Excel.
• Full driver's licence and commitment to Te Tiriti o Waitangi.

Responsibilities

• Coordinating maintenance, improvement, and capital works projects.
• Monitoring project budgets, timelines, risks, and deliverables.
• Managing project, procurement, and contract documentation.
• Supporting supplier, contractor, and stakeholder engagement.
• Maintaining project records, reporting, and compliance requirements.
• Contributing to continuous improvement initiatives and processes.

Skills

Project coordination

Facilities coordination

Budget monitoring

Communication

Stakeholder engagement

Procurement/contract administration

MS Office (Word/Excel)

Driver's licence

Te Tiriti o Waitangi commitment

Tools

Microsoft Word

Microsoft Excel

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

What We Offer:

• 5 weeks annual leave after 12 months of employment
• 2 Paid wellbeing days per year
• Increased Kiwisaver contributions
• $250 annual HealthNow payment card to support health and wellbeing for you and your whanau
• In-house chef 3 days per week – subsidised lunches
• Hybrid working + Flexible + Work-life balance

About The Role:

Reporting to the Property & Asset Manager, the Property & Projects Coordinator supports the delivery of maintenance, facilities, compliance, and capital works projects across our national property portfolio. You'll coordinate project activities, documentation, reporting, supplier relationships, and stakeholder communications to help ensure projects are delivered safely, efficiently, and on time. This role requires strong organisation skills, sound project coordination capability, and the ability to build positive working relationships across a wide range of stakeholders.

Key responsibilities include:

• Coordinating maintenance, improvement, and capital works projects
• Monitoring project budgets, timelines, risks, and deliverables
• Managing project, procurement, and contract documentation
• Supporting supplier, contractor, and stakeholder engagement
• Maintaining project records, reporting, and compliance requirements
• Contributing to continuous improvement initiatives and processes

This is a full-time role working 40 hours per week, Monday to Friday, with occasional after-hours work required to support projects and operational needs.

Skills & Experience:

• At least 2 years' experience in project coordination, property administration, facilities coordination, or a similar role
• An understanding of project management principles and project delivery processes
• Strong organisational skills and attention to detail
• Excellent communication and relationship-building skills
• The ability to collaborate, influence, and work effectively with a diverse range of stakeholders
• Experience with procurement, contract administration, or facilities/property activities
• Proficiency in Microsoft Office, particularly Word and Excel
• A proactive, adaptable, and solutions-focused approach
• A full driver's licence and commitment to Te Tiriti o Waitangi

About Us:

The Wise Group is a family of not for profit, community organisations sharing a common purpose: to create new opportunities for the wellbeing of people, vulnerable populations, organisations, and communities.

Applications close: 27 August 2026. Please note advert may close sooner if a suitable candidate is found.