Projects-Focused Accounts Payables Administrator

Qube Logistics; Auckland; On-site; NZD 39,000 - 48,000; Full time

Job summary

Qube Logistics in Auckland is seeking an Accounts Administrator – Finance Payables to join a busy civil construction team. The role covers project documentation, invoicing, procurement support, and budget tracking across multiple projects.

You will coordinate with project managers, suppliers and clients, maintaining records and reports while ensuring health and safety standards are met. Diploma qualification or 2+ years experience preferred; strong MS Office and communication skills required.

Qualifications

• A diploma qualification in relevant areas or equivalent experience.
• At least two years of working experience is preferred.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and good communication skills.
• Ability to handle project documentation and reporting.

Responsibilities

• Coordinate and support the planning and delivery of construction projects in line with project schedules.
• Maintain and manage project documentation, including contracts, drawings, permits, and reports.
• Monitor project timelines and track progress against project plans.
• Prepare project status reports and maintain accurate records and databases.
• Organise project meetings, prepare minutes, and follow up on action items.
• Liaise with project managers, contractors, subcontractors, suppliers, and clients.
• Assist with procurement processes, including obtaining quotations, raising purchase orders, and processing invoices.
• Support project budget tracking and cost control activities.
• Ensure project activities comply with relevant construction regulations, standards, and health & safety requirements.
• Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.

Skills

Organization

Multitasking

MS Office

Stakeholder management

Project documentation

Education

Diploma qualification in relevant areas

Job description

Qube Logistics in Auckland is seeking an Accounts Administrator – Finance Payables to join a busy civil construction team. The role covers project documentation, invoicing, procurement support, and budget tracking across multiple projects.

You will coordinate with project managers, suppliers and clients, maintaining records and reports while ensuring health and safety standards are met. Diploma qualification or 2+ years experience preferred; strong MS Office and communication skills required.