Project Support / Admin

Trade Assist; Maungakiekie-Tāmaki; On-site; NZD 33,000 - 44,000; Part time

Job summary

Trade Assist in Auckland is seeking a customer‑service oriented person to join our team on a temporary basis. The role is ideal for someone who thrives in a fast‑paced environment and can support project deliveries with accuracy and initiative.

You will be responsible for following up suppliers, tracking orders, data entry, document control, and coordinating courier deliveries. The position runs 7am–3pm for 4 weeks with potential extension, based in Penrose.

Qualifications

• Strong computer skills with Microsoft Office (Word, Excel, Outlook).
• Full NZ driver’s license.
• Confident in English, both written and spoken, comfortable calling suppliers and chasing follow-ups.
• Organised, accurate and able to work with minimal supervision.
• Able to pick things up quickly and manage several tasks at once.

Responsibilities

• Following up suppliers on quotes, order confirmations, and delivery dates.
• Tracking purchase orders, matching invoices, and delivery dockets.
• Data entry and keeping project trackers and spreadsheets up to date.
• Document control, filing, and collating QA records for project handover.
• Preparing packing lists, booking couriers, and coordinating deliveries.
• General office support, phones, emails, and meeting notes.
• Occasional errands such as supplier pickups or dropping off documents.

Skills

Microsoft Office

NZ driver’s license

English proficiency

Organised

Multitasking

Tools

Microsoft Office Suite

Job description

Our client has several projects running at once and we have an opportunity for someone with customer service experience to join the team!

The role

• Temporary role starting ASAP for an initial 4 weeks with potential to extend
• Minimum 3-4 days a week
• Working hours 7am - 3pm
• Based in Penrose

Typical duties

• Following up suppliers on quotes, order confirmations, and delivery dates
• Tracking purchase orders, matching invoices, and delivery dockets
• Data entry and keeping project trackers and spreadsheets up to date
• Document control, filing, and collating QA records for project handover
• Preparing packing lists, booking couriers, and coordinating deliveries
• General office support, phones, emails, and meeting notes
• Occasional errands such as supplier pickups or dropping off documents

Must have

• Strong computer skills with Microsoft Office (Word, Excel, Outlook)
• Full NZ driver's licence
• Confident in English, both written and spoken, comfortable calling suppliers and chasing follow-ups
• Organised, accurate and able to work with minimal supervision
• Able to pick things up quickly and manage several tasks at once

Please Note - All applicants for this position must pass a pre-employment drug and alcohol test and MOJ check.