Project Planning Analyst

Wise Group; Hamilton; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid + flexible working

Extra week of annual leave

Two wellbeing days per year

Learning and development opportunities

EAP employee assistance programme

Subsidised lunch

Job summary

Wise Group is seeking a Project Planning Analyst to bring structure to complex work. Based at Hamilton East, you will coordinate a diverse work programme and support teams across Information Services. The role emphasizes collaboration, governance, and delivering outcomes for mental health and wellbeing services.

You will balance big-picture planning with detail, drive process improvements, and work in a fast-paced, highly collaborative social sector environment with flexible options.

Qualifications

• Experience in project planning or analyst roles.
• Proven ability to coordinate teams and workstreams.
• Experience with process and technology change.
• Familiar with project and agile methodologies.
• Proficiency with MS Office and JIRA.

Responsibilities

• Coordinate work programme and ensure clear workflows.
• Create and maintain plans, milestones, and rhythms.
• Connect people, coordinate activity, and keep focus.
• Track progress and risks, surface issues early.
• Facilitate decisions and support delivery.
• Hands-on collaboration with the team when needed.

Skills

Project planning

Team coordination

Agile methodologies

Change management

Communication

Tools

MS Office

JIRA

Job description

• Permanent position + Hamilton East based + flexible working arrangements
• Position available for a candidate with expertise in project planning and team facilitation

Do you want to work in an awesome team that takes their work seriously and loves a laugh? Want to work at a non-profit community organisation that has a lot of spirit and special purpose, as well as having all the resources and opportunities of a commercial business? Then keep reading, we want to hear from you!

The Wise Group is a family of not for profit, community organisations sharing a common purpose: to create fresh opportunities and services for the wellbeing of people, vulnerable populations, organisations and communities. We are proud to make a positive difference in the lives of those working through mental health, addiction, and other challenges.

Weare a Tiriti-based organisation, committed to working in ways that are guidedby Te Tiriti o Waitangi. We care about equity and consider it in how we approach our work, the decisions we make and the outcomes we create. We are also committed to upholding te mana o Te Reo Māori me ōna tikanga across the different situations and settings in which we work.

Wise Management Services provides infrastructure services to the Wise Group through people and culture, IT, finance, operations, payroll, property, design and development services.

You’ll be part of our Information Services team, within Wise Management Services. Wise Management Services is a unique infrastructure services company supporting one of the largest non-government organisations in Aotearoa – The Wise Group. The Group provides a variety of mental health and wellbeing services delivered by over 1,700 people nationwide. Each part of the Group has its own unique offering, culture, and requirements, so there are always new and interesting challenges to solve.

What we offer

• Hybrid + flexible working environment with WFH + Hamilton East office
• Extra week of annual leave (after 12 months employment)
• Two wellbeing days per year
• Learning and development opportunities
• EAP employee assistance programme
• Subsidised lunch cooked by an inhouse chef three days a week.

We’re looking for a Project Planning Analyst who thrives on bringing structure and clarity to complex work. You’re a natural organiser, a confident communicator, and someone who can keep a team on track, and keep the team vibe high. You’re collaborative, improvement-focused, and love helping others succeed.

You’ll enjoy working with a wide range of people who care passionately about the social sector and the people we support. You’ll be comfortable working in a fast-paced, highly collaborative environment and have a knack for balancing the big picture with the finer details.

What you’ll do...

We deliver a diverse pipeline of work that is increasingly AI-enabled. From major change initiatives to continuous improvements, we leverage process, tech, and data to help teams do their best work.

Coordinate our work programme

Your role will be to coordinate our work programme and champion our ways of working, helping create the structure, rhythm and clarity that keeps work moving effectively from request through to delivery. You'll help project teams and partners understand how we work, set them up for success, and contribute to continually improving how we deliver:

• Keeping work requests moving through our process
• Keeping our tools and ways of working up to date and well understood
• Ensuring stakeholders have visibility of our progress, planning, and road map
• Helping project teams and partners understand our ways of working and setting them up for success

Support and drive work

For individual pieces of work, you'll create the structure and momentum that keeps the work moving and a team on track. You'll bring clarity to what needs to happen, help the right people work together at the right time, and adapt the plan when things change. You'll work within project-focused teams across Information Services and in partnership with the wider organisation by:

• Bringing structure and clarity to complex projects and workstreams
• Creating and maintaining plans, milestones and an operating rhythm that keep the team moving
• Connecting people, coordinating activity and keeping everyone focused on the right work at the right time
• Tracking progress and risks, surfacing issues early and adapting the plan to maintain momentum
• Facilitating the team to make or upscale decisions, follow through on actions and keep delivery moving to achieve outcomes
• Contributing hands-on alongside the team - workshopping, researching, testing, problem-solving, or helping prepare communications and guidance when the work needs it

This is a full-time position working 40 hours per week, based at our beautiful head office in Hamilton East. While we do have flexible working options available, working as part of a highly collaborative team and with our business partners, it’s not possible to fulfil this role remotely.

What you’ll bring...

You’ll have experience in:

• A project/scrum team or planning/analyst role
• Managing or coordinating a team or workstream
• Process and technology change implementation
• Project, business improvement, and agile methodologies
• MS Office, JIRA or similar planning tools

Applications close: Monday, 19 October 2026.We will consider candidates and arrange interviews as we receive applications, so the position may be filled before this date.