Project Coordinator

Tiaki Wai; Lower Hutt; Hybrid; NZD 85,000 - 97,000; Full time

Benefits offered by this job

Flexible working (WFH 2 days)?

Wellbeing day

Professional development

5 weeks annual leave after 2 years

Job summary

Tiaki Wai is seeking a Project Coordinator to join its Capital Delivery team in the Wellington region. You will coordinate project plans, schedules, meetings and timelines, ensuring progress across multiple workstreams and visibility of risks and milestones.

You will support documentation, reporting and financial administration, contributing to a well-governed project environment and successful delivery of infrastructure initiatives.

Qualifications

• Experience in a project delivery environment in a coordination role.
• Understanding of Agile, Waterfall or PRINCE2 methodologies.
• Experience using Microsoft Project or other project management tools.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Confident in preparing project updates, tracking actions and producing reports.
• Solid financial administration skills with budgets and invoices.

Responsibilities

• Coordinate project plans, schedules, meetings, actions and timelines; keep workstreams moving and escalate risks.
• Manage project documentation and records; ensure information is accurate and accessible; track activities and milestones.
• Support project financial administration and reporting, including budgets, expenditures and invoices.

Skills

Coordination

Agile

Waterfall

PRINCE2

MS Project

Budgeting

Reporting

Tools

Microsoft Project

Job description

• Build your project career in a busy and varied Capital Delivery team.

• Gain exposure to a wide range of infrastructure projects and stakeholders.

• Permanent role based in Petone, supporting projects across the region.

This is a full-time position of 40 hours per week.

The remuneration midpoint for this role is $90,697 (including KiwiSaver), depending on skills and experience

The opportunity

This is a great opportunity to build your project management career while gaining exposure to a busy and diverse programme of infrastructure work across the Wellington region.

As Project Coordinator, you’ll work alongside experienced Project and Programme Managers, providing the coordination that helps keep projects organised, visible and moving forward. With multiple projects underway, no two days will be quite the same – you’ll coordinate schedules and meetings, track actions and milestones, manage project documentation and support financial and performance reporting.

If you’re organised, proactive and enjoy being at the centre of a busy team, this role offers plenty of variety and the opportunity to grow your project management capability and progress your career within capital delivery.

You will:

• Coordinate project plans, schedules, meetings, actions, and timelines, keeping multiple workstreams moving and escalating risks when required.

• Manage project documentation and records, ensuring information is accurate, controlled, accessible and aligned with project governance requirements. Track project activities, milestones, design reviews and outstanding actions, providing clear visibility of progress across the team.

• Support project financial administration and reporting, including budgets, expenditure, purchase orders, invoices and performance information.

About you

To be successful in this role, you will bring:

• Experience working within a project delivery environment in a coordination role.

• An understanding of project management methodologies such as Agile, Waterfall or PRINCE2.

• Experience using Microsoft Project or other project management tools to coordinate and track project information.

• Strong organisational skills with the ability to manage competing priorities, deadlines and multiple workstreams.

• Confidence preparing project updates, tracking actions and producing accurate reports and documentation.

• Good financial administration skills and confidence working with budgets, invoices, purchase orders and project costs.

Benefits

At Tiaki Wai, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing.

Our benefits include:

• Flexible working arrangements including up to 2 days working from home

• Comprehensive wellbeing programme, including one paid wellbeing day annually

• Formal and informal professional development opportunities

• 5 weeks annual leave accrual will be available following 2 years of continual service

For a full list of our employee benefits, click here.

About us

Tiaki Wai is a council-owned organisation responsible for managing the delivery of drinking water, wastewater, and stormwater services across Hutt Valley, Porirua, and Wellington.

We manage public-owned extensive water infrastructure and oversee the delivery of safe and reliable services for our communities. We focus on long-term investment, asset management, maintenance, and delivering major infrastructure projects that support public health, environmental protection, and regional growth.

Water is a precious taonga. At Tiaki Wai, we put care into every drop and are guided by our values of Integrity, Care, and Leadership. We work directly with water consumers and in partnership with councils and mana whenua to deliver better water outcomes for current and future generations.

Applications close: 13th October 2026