Project Coordinator

Prosteel Systems Limited; Linwood-Central-Heathcote Community; Remoto; NZD 45.000 - 65.000; Part-time

Descrizione del lavoro

ProSteel Systems Limited is seeking a proactive Project Coordinator to manage details from contract handover through to delivery and project completion. Work from home in Canterbury, NZ, with an initial hourly rate of $40 and a minimum 25 hours per week.

In this role you will coordinate documentation, procurement and subcontractors, reporting to the CFO and Operations Manager, and you can grow the role as the business expands. Travel reimbursements apply when visiting sites.

Competenze

• Experience in project coordination or construction administration.
• Ability to manage multiple projects and stay organized.
• Clear communication with clients, suppliers, and team.
• Based in New Zealand or able to work remotely from Canterbury.

Mansioni

• Be the primary client contact after deposit and handover from Sales.
• Provide updates through consenting, ordering, manufacturing, delivery and construction.
• Coordinate subcontractors, BOMs, orders, deliveries and programmes.
• Maintain project records and handovers between Sales, Operations and Finance.
• Track time against jobs in our software and ensure accurate time entries.
• Develop and improve checklists, templates and processes to reduce delays.
• Assist with sales follow-ups as requested.
• Provide coordination support to the CFO and Operations Manager as the role develops.

Conoscenze

Project coordination

Communication

Organisation & detail

Work from home

Procurement

Time management

Problem solving

Descrizione del lavoro

Organised, great with people and someone who keeps things moving?

ProSteel Systems is a Kiwi-run business with a down-to-earth team who enjoy what they do. We’re looking for a proactive Project Coordinator to manage the details from contract handover through to delivery and project completion.

Working closely with our Operations Manager, CFO and sales team, you’ll keep clients informed, coordinate documentation, procurement and subcontractors, and ensure outstanding actions are followed through.

This is a new role, with the opportunity to contribute ideas, improve processes and grow with the business.

Location: Work from home, based in Canterbury, preferably Christchurch.

In the event there is a request to visit work sites the company would reimburse reasonable travel costs.

Start date: 18 January 2027.

Hours: A minimum of 25 hours per week, with the potential to increase to 37 hours as the role develops.

Remuneration: Initial hourly rate of $40, inclusive of employer KiwiSaver contributions where applicable.

Trial period: An initial three-month trial period.

Equipment: A laptop and a contribution towards your personal phone bill will be provided.

Reporting: Working primarily in support of the CFO and Operations Manager.

What you’ll do

Client communication and project coordination

Become the primary client contact following deposit payment and handover from Sales.

Provide clear next steps and regular updates throughout consenting, ordering, manufacturing, delivery and construction.

Confirm individual client specifications, information and approvals before shed orders are placed.

Track project milestones, deadlines and outstanding actions, flagging potential delays early.

Obtain and collate subcontractor pricing for builds.

Coordinate subcontractors, build programmes and bookings.

Maintain a project photo library and share relevant installation photos and information with clients.

Design and consenting

Gather and organise engineering, design, client and consent documentation.

Liaise with clients, design partners and the technical team to progress consent applications and respond to requests for further information.

Communicate consent approvals and any outstanding requirements.

Collect completion documentation and coordinate Code Compliance Certificate (CCC) applications where included in our scope.

Procurement and delivery

Coordinate orders for materials and services, including flashings, joinery, doors, concrete, fixings and fasteners, obtaining the necessary approvals.

Prepare client Bills of Materials (BOMs) using company software and templates, and check these against orders and approved specifications.

Check supplier acknowledgements and order confirmations, flagging discrepancies for technical review.

Liaise with suppliers to resolve missing items and confirm manufacturing and delivery dates.

Coordinate project logistics, including Elevated Work Platform (EWP) requirements.

Provide clients with confirmed delivery information and relevant documents, and follow up after delivery.

Administration and business improvement

Maintain accurate project records and clear handovers between Sales, Operations and Finance.

Notify Finance when invoicing milestones are reached and confirm payment clearance before progressing relevant stages.

Accurately track time against individual jobs in our software—this is an essential requirement of the role.

Develop and improve checklists, templates and processes to reduce missed information and delays.

Contribute to product and service improvements based on customer feedback, recurring requests and market demand.

Assist with sales follow-ups as requested.

Complete training in any relevant company software.

Provide day-to-day coordination and administrative support to the CFO and Operations Manager as the role develops.

What you’ll bring

Experience in project coordination, construction administration, procurement or a similar role.

Strong organisation and attention to detail, with the ability to manage several projects independently.

Clear, approachable communication and confidence following up with clients, suppliers and colleagues.

Confidence using spreadsheets, documents and business software.

A proactive approach to following through on tasks and keeping projects moving.

Sound judgement about when to resolve an issue independently and when to seek technical guidance.

The ability to work effectively from home while staying closely connected with the team.

Flexibility and a willingness to help shape a new role as the business grows.

Experience with building consents, Bills of Materials, construction suppliers or steel buildings would be an advantage. Training in our products, software and processes will be provided.

What success looks like:

Clients know what’s happening and what comes next. Documentation, approvals and orders are ready when needed. Suppliers and subcontractors understand their requirements and timeframes. Project records and time entries are accurate; outstanding actions are followed up, and issues are raised early.