Project Controls & PM Administrator

Iag; Wellington; On-site; NZD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional development

Health insurance

Job summary

Stantec in Wellington, New Zealand is seeking a Project Management Administrator / Project Controls Administrator to support multiple Project Managers through the project life cycle, from planning to delivery.

The role emphasizes administration, scheduling, budgeting and reporting, with exposure to Project/Primavera/Oracle/SAP and a strong focus on accuracy, process discipline, and cross‑team collaboration.

Qualifications

• Extensive knowledge of Microsoft Office suite.
• Familiarity with Project Management software (MS Project, Primavera, Oracle, SAP) is beneficial.
• Solid financial literacy and numerical aptitude.
• Ability to learn Stantec PM/Financial tools and processes quickly.
• Strong organisational and process skills with a proactive approach.

Responsibilities

• Provide administrative support to Project Managers and project teams.
• Support proposals and development of Project Execution Plans and Health and Safety Plans.
• Implement and monitor project control processes including scope, budgets, timelines, profitability, and risk.
• Prepare and establish baseline schedules in coordination with the project team.
• Track scope, cost, and schedule alignment; monitor variances.
• Support monthly schedule updates, forecasting, invoicing and progress reporting.
• Ensure quality of workmanship with accurate reporting, document control and timely updates.

Skills

MS Office

MS Project

Primavera

Oracle

SAP

Tools

MS Office

MS Project

Primavera

Oracle

SAP

Job description

Stantec in Wellington, New Zealand is seeking a Project Management Administrator / Project Controls Administrator to support multiple Project Managers through the project life cycle, from planning to delivery.

The role emphasizes administration, scheduling, budgeting and reporting, with exposure to Project/Primavera/Oracle/SAP and a strong focus on accuracy, process discipline, and cross‑team collaboration.