Senior Executive Assistant

Public Service; Wellington; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional development

Health insurance

Job summary

Stantec's Water team in New Zealand seeks a Project Management Administrator to support multiple project managers through the full project life cycle from planning to execution in Wellington.

The role focuses on project controls, scheduling, cost forecasting, and document control, with opportunities to learn Stantec's financial tools and PM processes while balancing several projects.

Qualifications

• Extensive knowledge of Microsoft Office suite; knowledge of other Project Management software (such as Proj ect, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
• Solid financial literacy.
• Capacity to learn quickly Stantec PM/Financial tools and processes.
• Self-starter with strong organisational and process skills, comfortable with multiple tasks and outcome focused.
• Strong interpersonal skills to communicate with a wide range and levels of people; initiative and ownership of responsibilities.
• Sound administrative skills including attention to detail, written and oral communication.

Responsibilities

• Administration.
• Support Campaign and Proposal staff with proposal material.
• Support development of Project Execution Plan and Health and Safety Plans.
• Implement project control processes for scope, budgets, timeframes, profitability and risk.
• Prepare and establish baseline schedules in conjunction with the project team.
• Monitor scope creep, cost and schedule alignment throughout the project phase.
• Resource monitoring and personnel changes.
• Forecasting and variance analysis for budget and schedule.
• Assist Project Managers with monthly schedule updates, financial forecasting, invoicing and progress reports.
• Provide accurate reports and maintain document control within project timelines.

Skills

Microsoft Office

Project management software

Financial literacy

Organisational skills

Communication

Tools

Microsoft Project

Primavera

Oracle

SAP

Job description

Project Management Administrator / Project Controls Administrator

Project Management Administrator / Project Controls Administrator - ( OK )
Description
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
About the role:
Stantec's Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions. Tackling our water challenges is crucial, and our diverse local network includes over 360 water specialists dedicated to innovation.
Stantec is seeking a Project Management Administrator / Project Controls Administrator to work in our New Zealand team, based in our Wellington Office.
This role will ensure our projects are well managed through the project life cycle by supporting multiple Project Managers to plan, program, coordinate and manage a number of projects whilst taking on certain task management elements of individual projects as they arise. You will also support senior staff with aspects of managing our overall project portfolio.
If you are looking to grow your project management experience, or not, work in a vibrant and inclusive team where culture and work life balance are a priority this could be the next progression in your career.
Day to day tasks would involve:
Administration.
Support Campaign and Proposal staff with proposal material.
Support development of Project Execution Plan and Health and Safety Plans.
Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk.
Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team.
Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase.
Resource monitoring, in terms of consistent personnel / personnel changes.
Measuring against schedule baseline and help control budget through accurate forecasting.
Monitor for variances and trends.
Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients.
Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project.
To be successful for this role you'll need:
Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
Solid financial literacy.
A capacity to learn quickly, of Stantec PM/Financial tools and processes.
Be a self-starter with strong organisational and process skills, comfortable with multiple tasks, and be outcome focussed.
Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations.
Sound administrative skills including attention to detail, written and oral communication.
Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis.
What we offer
At Stantec, we take your growth and fulfilment seriously. We're proud to offer many supportive benefits, including:
Professional development and support.
Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part-time, and job sharing.
Learning and talent development programmes, including global, online, and on-the-job opportunities.
Professional memberships.
Service recognition awards.
Mentorship.
Wellbeing and connection opportunities.
Health insurance, income continuance insurance, and life insurance.
Employee assistance program.
Developing Professionals Group, a global network for those with under 10 years of experience.
Office Social Club and events.
About us
We've been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life.
Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Primary Location : New Zealand-Wellington-Wellington
Organization : BC-3101 Water-NZ New Zealand
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Oct 27, 2026, 4:07:25 PM
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans