Project Adminstrator

Northpower; Whangarei; On-site; NZD 60,000 - 76,000; Full time

Job summary

Northpower Renewables in Whangārei is seeking a Project Administrator to support delivery of two renewable energy projects: Puna Komaru Solar Farm and Wairua Power Station Upgrade. This site-based role offers hands-on coordination with engineers and managers, focusing on documentation, governance, and cost tracking.

You will coordinate meetings, prepare reports, maintain records, assist with procurement and onboarding, and support stakeholder events, contributing to Northland's renewable future.

Qualifications

• Experience in project administration, coordination or executive support.
• Strong organisation and planning skills with attention to detail.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience using online procurement, invoice processing and financial systems.

Responsibilities

• Coordinating meetings, workshops and project activities.
• Preparing reports, presentations, meeting minutes and governance documentation.
• Helping maintain project systems, controls and reporting requirements.
• Maintaining project records, registers and document control systems.
• Supporting procurement, purchase orders, invoicing and contract administration.
• Assisting with project cost tracking and financial administration.
• Coordinating contractor onboarding, inductions and project mobilisations.
• Supporting stakeholder engagement activities, site visits and project events.

Skills

Project administration

Organisational skills

Microsoft Office

Procurement processes

Communication

Document control

Tools

Procore

Document management systems

Job description

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Puna Komaru Solar Farm & Wairua Power Station Upgrade

Whangārei | Full Time; Fixed Term (8months)

Build renewable energy assets that make a difference.

At Northpower Renewables, we're developing the next generation of community-owned renewable energy infrastructure. Northpower is 100% owned by the Northpower Electric Power Trust on behalf of local electricity consumers, meaning the value created by our investments stays local and benefits the communities we serve.

From utility-scale solar generation to hydro power, we're delivering projects that will help power Northland's future for generations to come.

We're looking for a highly organised and proactive Project Administrator to support the delivery of two landmark renewable energy projects:

• Puna Komaru Solar Farm – one of Northland's largest solar developments.
• Wairua Power Station Upgrade – a once-in-a-generation hydroelectric refurbishment project that will secure renewable generation for decades to come.
• This is a hand on, site based opportunity to work alongside experienced engineers, project managers and renewable energy specialists while playing a critical role in keeping complex projects organised, connected and on track for success.

What you'll be doing

You'll be the administrative hub of our project teams, supporting project delivery through:

• Coordinating meetings, workshops and project activities.
• Preparing reports, presentations, meeting minutes and governance documentation.
• Helping maintain project systems, controls and reporting requirements.
• Maintaining project records, registers and document control systems.
• Supporting procurement, purchase orders, invoicing and contract administration.
• Assisting with project cost tracking and financial administration.
• Coordinating contractor onboarding, inductions and project mobilisations.
• Supporting stakeholder engagement activities, site visits and project events.

What you'll bring

We're looking for someone who thrives in a fast-paced project environment and enjoys bringing order to complexity.

You'll ideally have:

• Experience in project administration, coordination or executive support.
• Strong organisation and planning skills with excellent attention to detail.
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
• Experience using online procurement, invoice processing and financial systems.
• The ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• A collaborative approach and a willingness to support a high-performing team.

Bonus points if you have:

• Experience supporting infrastructure, construction, engineering or energy projects.
• Experience with construction management platforms such as Procore (preferred but not essential).
• Experience with document control systems and project reporting.
• Exposure to contract administration and project cost management processes.
• Work on some of Northland's most significant renewable energy projects.
• Be part of a community-owned organisation creating lasting local benefits.
• Gain exposure to major infrastructure and renewable energy developments.
• Join a passionate and experienced team committed to safety, sustainability and delivery excellence.
• Contribute to projects that will generate clean energy for future generations.

Help build Northland's renewable future.
If you're an organised, proactive and detail-oriented administrator looking for an opportunity to support meaningful projects, we'd love to hear from you.
New Zealand work rights are required for the role.
Pre-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment.